Wesbuilt Construction Managers · 2 days ago
Front Desk & Office Assistant
NYC Metro Area
Full-time
Onsite
New Grad, Entry Level
$24/hr - $27/hr
0+ years expWesbuilt Construction Managers is a full-service general contractor and construction management firm operating across New York and the Tri-State area. The Front Desk & Office Assistant serves as the first point of contact for visitors, clients, candidates, and vendors, supporting meeting logistics, office flow, and routine administrative coordination.
Civil EngineeringConstructionConsultingProject Management
Responsibilities
Provide consistent front desk coverage during business hours
Greet and assist clients, visitors, candidates, and vendors in a professional and welcoming manner
Notify appropriate staff of arrivals
Answer, screen, and route incoming calls, emails, and general inquiries
Maintain a clean, organized, and professional front desk and common areas
Monitor daily office flow and flag issues or needs to the Executive Office Manager
Prepare conference rooms, including seating, basic technology setup, and materials
Set up water, coffee, and light refreshments for meetings
Support meeting setup and breakdown
Monitor conference room usage and flag scheduling conflicts or issues
Provide basic, on-the-spot meeting support and escalate technical issues as needed
Receive, log, and distribute incoming mail, packages, and deliveries
Assist with basic administrative tasks and office organization
Support onboarding days, internal meetings, and small office or client events as needed
Assist with routine office supply ordering and restocking under guidance
File receipts and submit basic expense documentation for review and approval as directed
Support routine office upkeep, including shared spaces, kitchen areas, and conference rooms
Assist with routine tasks such as replacing printer toner, water filters, and office supplies when prompted
Report office, IT, or building issues to appropriate internal or external contacts
Support office organization projects as assigned
Qualification
Required
0–2 years of experience in an office, hospitality, customer service, or similar role
Strong communication and interpersonal skills
Professional demeanor and attention to detail
Reliable, punctual, and organized
Comfortable learning new systems and following established processes
Ability to manage multiple tasks with guidance and support
Company
Wesbuilt Construction Managers
Wesbuilt Construction Managers is a full-service general contractor and construction management firm operating in New York and the Tri-State area.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mark Galway
Senior Partner
Sean Rucker
Chief Investment Officer
Company data provided by crunchbase