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Creighton University · 3 hours ago

Administrative Assistant III - SPAHP Dean's Office

2500 California Plaza, Omaha, NE, 68178, US

Full-time

Onsite

Mid, Senior Level

6+ years exp

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The Administrative Assistant III position performs complex, advanced, diversified, and confidential administrative duties for senior leadership in the School of Pharmacy and Health Professions, including budget tracking, data management, and project support.

Higher Education

H1B Sponsor Likely

Responsibilities

Maintain continual front desk/phone coverage. Greet visitors to the Dean’s Office and provide assistance as needed. Perform general office duties for the Dean’s Office

Facilitate virtual meetings for 30+ attendees using Zoom or Microsoft Teams, leveraging breakout rooms, polling, screen sharing, and other features. Must be comfortable hosting and troubleshooting technical aspects of video conferencing

Coordinate Facility workorders and other requests for University support

Manage complex calendars for Senior Associate Dean and Assistant Dean for Business Affairs. Schedule multi-time zone meeting, including room reservations and/or zoom for the Dean, Senior Associate Dean, Assistant Dean for Business Affairs, and Senior Manager

Schedule faculty meetings for three programs (Pharmacy, Physical Therapy, and Occupational Therapy), All School meetings with Dean, the JEDI Committee, and special meetings and take minutes

Coordinates and tracks SPAHP contracts, MOU’s, assists with grants and startup funds tracking for faculty research

Prepares financial reports, as needed, coordinates and distributes Banner reports to budget managers

Recommends budget allocation for Senior Associate Dean. Tracks expenses and conducts budget reconciliations

Manages databases and maintains records with a high degree of accuracy

Mail Merge Donor letters for Dean’s signature

Assists in special projects for the Dean, Senior Associate Dean, Assistant Dean for Business Affairs, Finance Manager and Senior Manager

Provide administrative support for the Dean’s newsletter

Maintains ServeList for staff and standing committees

Orders office supplies and equipment for the Dean’s Office and assists with ordering for SPAHP programs. Coordinates travel for Dean’s Office as requested

Manages Christmas Card lists, order condolence flowers, supports Staff Appreciation Day planning

Coordinator for continuing education courses including APhA courses (Pharmacy Based Immunization Course) and Pharmacy Resident Grand Rounds

Assist with accreditation documents and reports as needed

Supervise student worker

Qualification

Microsoft Office SuiteVirtual collaboration platformsBudget trackingConfidential data managementOrganizational skillsTime management skillsCustomer service skillsProfessionalismDependabilityCommunication skillsAttention to detailTeam collaborationSelf-starter

Required

High school diploma or equivalent required

6 years' administrative and/or office management experience

Advanced proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook

Skilled in virtual collaboration platforms, including Zoom and Microsoft Teams, for effective remote communication across multiple campuses and locations

High attention to detail, discretion, and ability to work independently

Ability to communicate effectively (verbal and written)

Excellent customer service skills to include the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources

Proven ability to maintain confidentiality

Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment

Ability to be collaborative and work in a team environment

Demonstrated professionalism

Must be dependable/accountable

Excellent organizational and time management skills

Able to work with people at all levels

Must be a self starter and able to complete tasks on their own with little or no supervision

Preferred

Associate or Bachelor's degree preferred

Experience in a senior administrative or executive assistant role preferred

Some finance/accounting experience preferred

Company

Creighton University

At Creighton, our Jesuit mission shapes our vision.

Founded in 1878

Omaha, Nebraska, US

5001-10000 employees

http://creighton.edu

H1B Sponsorship

Creighton University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (21)

2024 (26)

2023 (10)

2022 (17)

2021 (21)

2020 (15)