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Academy of Our Lady of Peace · 3 days ago

Accounts Receivable Accountant

San Diego,CA,US

Full-time

Onsite

Mid Level

3+ years exp

The Academy of Our Lady of Peace is a school committed to creating a diverse and inclusive educational community. They are seeking an Accounts Receivable Accountant who will be responsible for managing all aspects of accounts receivable, ensuring accurate financial reporting, and supporting tuition assistance processes.

EducationSecondary Education

Responsibilities

Record revenue from all sources and provide accounting support

Record and manage tuition and fee payment, collection and recording in the general ledger and FACTS (subledger)

Oversee enrollment of students including collection of tuition contracts, ensuring tuition accounts set up and collection and recording of registration fees

Communicate with Admissions departments regarding the status of returning students during re-enrollment

Review annual enrollment contracts and adjustments for completeness and ensure accurate billing of all tuition related revenue

Onboard new family tuition agreements and track tuition assistance grant awards

Parent contact for collections, billing issues and tuition and fees

Apply annual payer discounts, tuition assistance and/or scholarships to FACTS accounts (subledger) and record in the general ledger

Ensure that the school tuition delinquency policy is enforced and maintain tuition write offs to a minimum

Process, collect and record all incidental revenue in the GL for all school fees – summer school, athletics, enrichment camps, transportation etc

Maintain donation, grant and pledge accounting and recording of revenues as restrictions are satisfied in accordance with GAAP

Complete aging and analysis reports monthly

Support tuition assistance process, preparing schedules, worksheets and recording in systems

Assist with tuition assistance application review and awards

Record cash receipts including cash, checks, credit card and ACH

Responsible for deferred tuition amortization entries and deferred tuition assistance in the GL

Prepares entries, daily bank activity including recording cash receipts, credit card deposits, wire transfer and ensuring coding is accurate and reconciles supporting documents

Reconcile all credit card deposit activity to the bank statements, close to appropriate revenue account and post to the GL. Process all credit card refunds and issue transaction and reconciliation records

Record cash, checks, tuition FACTS remittance, stock donations, ACH and wire transfers in the GL

Coordinate with Advancement Office to ensure all gifts and pledges are accurately accounted for (restricted/ unrestricted gifts)

Assist with month end close with documentation and reconciliations

Assist with annual audit, including preparation of year end schedules, reconciliation and PBC list

Provide accurate and timely financial reporting as required

Prepares and maintains records to ensure accounts are justified and reviews accounting information to identify and resolve inaccuracies or imbalances

Contributes and assists in maintaining internal controls to keep the accounting and financial processes of the school to comply with regulation, best practices and ensure accurate financial accounting

Assists in projects and duties as necessary to meet the ongoing needs of the organization

Qualification

AccountingBlackbaud Financial Edge NXTNon-Profit experienceMicrosoft ExcelCommunication skillsProblem solvingInterpersonal skillsOrganizational skillsAttention to detail

Required

Bachelors' Degree, preferably in Accounting or Finance from an accredited school/university

Minimum 3 years' experience: in accounting/finance

Non-Profit/Independent School industry experience preferable

Experience in Blackbaud Financial Edge NXT strongly preferred

Ideal candidate must demonstrate ability to think critically, problem solve and communicate clearly in collaborative environment

Strong Interpersonal and technological skills with excellent organizational and administrative skills with high attention to detail

Maintain discretion and appropriately handle confidential or sensitive information

Strong technology skills necessary to navigate software data integration and reporting and major accounting system experience

Proficient in Microsoft Excel & Word

Excellent written and oral communication skills; read and interpret data, information, and documents

Ability to analyze and solve problems using math and mathematical reasoning

Thrives in working in a team-driven environment

Interact with School faculty/staff and other organizations with a focus on customer service

Applicants must submit a cover letter, resume, and two professional references from current or former supervisors

Candidates must also provide official transcripts, a current negative TB test result or TB Risk Assessment Questionnaire, complete required training, and successfully complete Livescan fingerprinting

Employment is contingent upon obtaining fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI)