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Fort Worth ISD · 8 hours ago

All Administrative Support/Clerical: Campus for Pay Grades 701- 704 (Pool)

Fort Worth, TX

Full-time

Onsite

Entry, Mid, Senior Level

$26K/yr - $31K/yr

1+ years exp

Fort Worth ISD is seeking candidates for various Administrative Support positions across different pay grades. The roles involve providing clerical and secretarial support, managing communications, and assisting with the preparation of reports and documentation.

Responsibilities

Greets all visitors to the building (including parents, students, substitutes, vendors, and others), determines nature of business, and responds to their inquiries

Sets the tone for a welcoming and hospitable environment through demeanor, professional appearance, and verbal and non-verbal communication

Directs visitors to appropriate personnel in accordance with District policies and procedures regarding building security

Maintains visitor log, issues visitor passes when appropriate, contacts appropriate District staff to escort or guide visitors to approved workplaces

Ensures reception desk coverage and ease of access for building entrance as scheduled

Operates a comprehensive, multi-line telephone console to receive incoming calls; provides necessary information or refers callers to appropriate staff members

Takes accurate messages when needed and promptly distributes messages to the appropriate staff member

Responds to emergency calls and notifies appropriate parties to address immediate safety and/or security issues

Receives deliveries and disseminates materials and information to the appropriate parties

Maintains printed media to provide visitors with general information including District events

Prepares memos, correspondence, reports, and other documents as needed

Compiles, maintains, and files all reports, records, and other documents as required

Assembles packets, brochures, mail-outs, and other materials as needed

Assists with sorting and disseminating incoming and outgoing mail

Assists other departments with special projects as needed

Maintains confidentiality

Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations

Answers incoming calls from employees, community members, and others, and provides general information, and refers callers, as appropriate, to other staff or other District personnel

Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials

Prepares periodic reports regarding related program activities

Prepares and maintains forms and records including personnel and payroll information

Operates all office equipment (such as computers, printers, copy machines)

Maintains office files in a systematic and confidential manner

Maintains a system for receiving and tracking invoices

Orders and maintains supplies for the office

Enters Purchase Orders/Requisitions and Work Orders including travel

Maintains and reconciles budget expenditures

Maintains payroll including FRONTLINE

Monitors and processes time records including leave requests and reports. Compiles information and submits to central office according to established procedures and deadlines

Schedules meetings and appointments and maintains calendar for director

Assists with departmental budget preparation and maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment

Prepares and processes departmental payroll submissions in a timely manner; acts as liaison for the department with regard to departmental payroll issues

Maintains inventory of fixed assets, equipment, and supplies

Assists with planning, preparation, and setup of staff meetings and departmental activities

Sorts, distributes, or delivers mail and other documents

Qualification

Office procedures knowledgeFRONTLINE softwareMicrosoft Office 365Data entry skillsBilingual (English/Spanish)Customer service skillsInterpersonal skillsOrganizational skillsCommunication skills

Required

Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency

Certification/License: None

Experience: Pay Grade 701 – 1 year' clerical or secretarial experience including receiving visitors via multi-function phone system and/or in-person, giving instructions, and maintaining confidentiality of files and records; 2 years' preferred

Experience: Pay Grade 702 – 1 year' office experience including receiving customer visit/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality

Experience: Pay Grade 703 – 2 years' office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers, and maintaining confidentiality collaborating with staff and other departments

Experience: Pay Grade 704– 3 years office experience such as receptionist, receiving visitors via telephone and/or in person, giving instructions, maintaining confidentiality of files and records, clerical or secretarial experience, plus data entry/search skills with FRONTLINE

Language: Bilingual (English/Spanish) working proficiency preferred in some settings