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Augusta Health · 3 hours ago

Administrative Assistant-Cardiac Cath Lab

Fishersville, Virginia, United States

Full-time

Onsite

New Grad, Entry Level

Augusta Health is a mission-driven, independent, nonprofit, community health system located in Fishersville Virginia. The Administrative Assistant provides administrative and clerical support to the Cardiac Catheterization Lab, ensuring efficient daily operations and effective communication across departments.

Health CareHospitalNon Profit

H1B Sponsor Likely

Responsibilities

Perform a variety of secretarial and clerical duties for department leadership

Serve as liaison with department leadership, administrative staff, other departments, visitors, and vendors

Maintain confidentiality of patients and staff

Establish and maintain files, contracts, and records to ensure accessibility

Assist with special projects (e.g., special meetings, presentations, management planning)

Maintain an orderly and organized workspace

Complete all assigned duties and tasks on scheduler checklist

Other duties as requested

Manage and ensure accuracy of the daily Cath Lab schedule

Post procedures accurately using the surgical procedure dictionary

Accurately enter patient demographics in scheduler

Function as a liaison with referring clinics

Schedule PAT (Pre-Admission Testing) appointments appropriately

Assign appropriate patient arrival times based on surgery start times and OR comments

Verify and confirm procedure details (patient name, spelling, procedure, anesthesia type, side/site) and read back for accuracy when not posted electronically

Accept surgical postings within designated blocks; otherwise, seek approval from unit leadership

Enter anesthesia assignments daily

Notify appropriate departments of schedule changes or add-ons

Communicate time changes with patients and team members when applicable

Assist leaders with unit schedules as needed

Answer phone calls, and direct calls to the appropriate person in a courteous and professional manner

Interview callers and make proper referrals; screen calls and provide information not requiring clinical staff involvement

Greet and direct visitors and vendors to appropriate offices

Communicate clearly with patients, staff, sales representatives, and other departments

Arrange and schedule meetings as requested

Prepare and distribute meeting notices and materials (e.g., packets), take minutes, and maintain related records

Assist with planning and attending department functions such as retreats, educational events, and socials

Act as a key operator for fax/copy/scanner machines

Assist administrative staff with PowerPoint presentations

Manage department mail and fax distribution, including preparation of priority packages

Act as department timekeeper and submit payroll adjustments

Assist with staff payroll and scheduling

Qualification

SchedulingMicrosoft WordMicrosoft ExcelClerical supportCustomer serviceTranscriptionMulti-line phone systemsCommunication skillsConfidentialityOrganizational skills

Required

High School Diploma or equivalent

Previous experience in a clerical or administrative support role

Neat in appearance with a personable, tactful, and courteous manner in dealing with a wide variety of people

Position involves planning, judgement, and rapid adjustment to the unexpected

Basic knowledge of Microsoft Word and Excel; proficient with computers to include keyboarding, basic navigation and use of email

Ability to work with multi-line phone and computer systems accurately and efficiently

Effective customer service and relationship building skills with patients, visitors and staff; ability to respect dignity of all patients and follow HIPAA rules without breaches in confidentiality

Ability to transcribe documents

Proficient listening, verbal and written communication skills

Unit and annual competencies to be completed each year

Annual education required per hospital certification(s)

Preferred

Experience in a health care setting or surgical services preferred

Benefits

Generous paid time off to promote work life balance

Free onsite parking

Shift and weekend differentials

Tuition reimbursement

Onsite child care

Company

Augusta Health

Augusta Health is the finest community hospitals in America.

Founded in 1994

Fishersville, Virginia, USA

1001-5000 employees

http://www.augustahealth.com/

H1B Sponsorship

Augusta Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2024 (1)