Van Cleef Engineering Associates, LLC ยท 16 hours ago
Assistant Project Coordinator/Administrative Assistant
Hillsborough, NJ
Full-time
Onsite
Mid Level
$23/hr - $28/hr
3+ years expVan Cleef Engineering Associates, LLC is a dynamic consulting civil engineering firm seeking an Assistant Project Coordinator/Administrative Assistant. In this role, you will partner closely with technical and administrative teams to provide essential support for operational success.
ArchitectureCivil EngineeringConstructionConsultingLandscapingMapping ServicesWater
No H1B
Responsibilities
Prepare and submit application forms, track project progress, and provide status updates for reviews and approvals from local, County, and State agencies
Perform online and in-person research for the engineering and survey departments (e.g., property information, deeds, and maps)
Communicate with private clients and various government agencies to facilitate project progress and resolve inquiries
Prepare, edit, and manage written communications, including responses to agency reviews, memos, emails, proposals, reports, meeting minutes, and instructional documents
Support proposal development and finalization for new and ongoing projects
Coordinate and maintain client project files, databases, and electronic/physical filing systems
Upload and organize documents for shared drives and agency submissions
Reproduce plans and reports, including copying, binding, and preparing for submission
Prepare and maintain new client system files and database records
Scan, review, index, and archive physical documents to support paperless documentation efforts; ensure clarity and legibility of digital files
Adhere to company document management procedures and assist in internal document retention and archival projects
Schedule appointments, maintain calendars, answer phones, greet visitors and assist with general office administration as needed
Prepare packages for mailing and deliver to mail drop-off locations as needed
Occasionally deliver documents to township, County, and State Government agencies
Qualification
Required
High school diploma required; Associate or Bachelor's degree preferred
Minimum of 3+ years of administrative support experience, preferably in a professional engineering or construction consulting firm
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and PDF software (Adobe Acrobat or Nitro)
Strong organizational and time management skills, with high attention to detail
Excellent written and verbal communication skills, with a professional and customer service-oriented demeanor
Ability to work independently and collaboratively in a fast-paced environment
Familiarity with engineering terminology or industry experience is highly desirable
Strong data management and interpersonal skills
Preferred
Associate or Bachelor's degree preferred
Familiarity with engineering terminology or industry experience is highly desirable
Benefits
Medical/Rx Insurance
Dental Insurance
Vision Insurance
Traditional and Roth 401(k) retirement savings plan with company match
Paid holidays, vacation and sick days
Company-paid Life insurance
Company-paid Long-Term Disability insurance
Tuition reimbursement program (postgraduate)
Professional Licensing reimbursement
Gym membership reimbursement
Flexible Spending Account (FSA)
Company
Van Cleef Engineering Associates, LLC
Van Cleef is a civil engineering firm headquartered in Hillsborough, New Jersey with offices throughout New Jersey, Pennsylvania and Delaware.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Cynthia V. Norfleet
Managing Director - COO
Mark Bahnick
Partner - Branch Manager
Company data provided by crunchbase