Allen Control Systems · 1 week ago
Private Office Executive Assistant
Austin, TX
Full-time
Onsite
Senior Level
5+ years expAllen Control Systems (ACS) is a cutting-edge defense startup developing innovative technologies in robotics and software. They are seeking an experienced Private Office Executive Assistant to support the VP of Mechanical and Manufacturing Design by managing complex calendars, coordinating meetings, and handling personal logistics.
DronesManufacturingMilitaryRobotics
Responsibilities
Own and manage the VP’s complex calendar, ensuring alignment with engineering, manufacturing, and business priorities
Coordinate internal and external meetings with engineering leadership, operations, supply chain partners, customers, and executive leadership
Prepare agendas, briefing materials, summaries, and decision-support documents for technical, operational, and leadership meetings
Manage travel logistics (domestic and international), including itineraries, ground transportation, and contingency planning
Serve as a gatekeeper for inbound communication; filter, prioritize, and respond as appropriate
Partner closely with Engineering, Manufacturing, Operations, Finance, Legal, and People teams on sensitive or time-critical matters
Track action items, deliverables, and deadlines to ensure follow-through and execution
Handle confidential technical, operational, and personnel information with absolute discretion
Coordinate personal scheduling, appointments, and logistics to ensure seamless transitions between work and personal commitments
Manage school calendars, communications, and activity schedules for the executive’s children
Provide school drop-off/pick-up and transportation coordination as needed
Supervise short, transitional periods between scheduled care and executive availability (this role does not replace a nanny or caregiver)
Coordinate household vendors and service providers (e.g., cleaners, maintenance, tutors)
Handle personal errands and logistics that directly protect the executive’s availability, focus, and operational reliability
Support personal travel planning and logistics as required
Qualification
Required
5+ years supporting senior executives or technical leaders in a high-trust environment
Demonstrated ability to manage both professional and personal logistics
Exceptional organizational, communication, and problem-solving skills
High emotional intelligence and sound judgment
Absolute discretion and integrity
Ability to operate effectively in a fast-paced, engineering- and manufacturing-driven environment
Valid driver's license and reliable transportation
Flexible schedule with availability outside standard business hours as required
Occasional evening or weekend work based on executive and business needs
Preferred
Experience supporting VPs or C-suite leaders in engineering, manufacturing, or operations
Experience in hardware, aerospace, defense, robotics, or highly regulated environments
Prior experience in a Private Office or blended executive support role
Benefits
ACS Equity Package
Health, Dental, Vision Insurance
Paid Time Off
Company
Allen Control Systems
Allen Control Systems is a robotics defense company that develops counter-drone technology for the U.S. and its allied forces.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$42MKey Investors
Craft Ventures
2025-03-27Series A· $30M
2024-04-18Seed· $12M
Leadership Team
Steven Simoni
President and Co-founder
Recent News
Company data provided by crunchbase