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Stream Realty Partners · 1 day ago

Brokerage Services Coordinator

Dallas, TX

Full-time

Onsite

Entry Level

1+ years exp

Stream Realty Partners is a fast-growing commercial real estate services organization headquartered in Dallas, TX. The Brokerage Services Coordinator provides comprehensive support to brokers and clients by facilitating real estate transactions, managing administrative tasks, and driving business development initiatives.

Property DevelopmentReal EstateReal Estate Investment

Responsibilities

Support the preparation of property surveys and tour schedules tailored to tenant requirements

Coordinates and schedules client property tours. May assist with tours; show space and discuss property specifications, in compliance with local Real Estate Commission guidelines

Assist with market surveys and competitive property reports

Support the population of internal listing databases (RE Applications) on behalf of brokers and maintain listings in external database (Costar)

Compile property data for clients including tenant surveys, summary reports, maps, and status updates for listing and/or tenant representative assignments

Use analytical skills to comprehend listing agreement in order to submit Property Transition Forms for newly awarded landlord representation agreements

Gather lease details, including property data and commission structure, to prepare and submit comprehensive broker deal sheets for commission payment requests

Organize all documents necessary for transactions such as listing agreements, commission agreements, leases, and sales agreements. Drafts AIR lease forms when required (CA Only)

Ensure all lease transaction documentation is accurate, compliant, and signed by relevant parties

Monitor contract milestones, lease expirations, and critical deadlines to ensure timely execution and renewal options, follow up with all parties on the execution as required

Maintain current information on deals in the market, market surveys, and large block reports

Support accounts receivable reconciliation by tracking invoices, verifying payments, and following up with clients/customers to ensure timely payment of commission & miscellaneous expense invoices

Facilitate delivery of property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs). Ensuring deadlines are met

Coordination of client/broker engagement events and gatherings along with specific team events

Help organize and collect information needed for proposals, pitches, and presentations

Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits

Collaborate with internal resources, Marketing & Analysts, to orchestrate the delivery of pitch and proposal material for new business pursuits. In addition, effectively showcase available spaces within properties leased by Stream

Maintain the department’s customer and external broker contact information in the customer relationship management database, Capture CRM

Maintain lease and property files in a Microsoft Teams & SharePoint environment

Prepare agendas and gather materials for property ownership calls

Coordinates leasing signage requests with leasing team, marketing, and vendor

Central point of contact and planner for team’s client and broker events in collaboration with Marketing team

Organize and coordinate client specific property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs)

Gather and help prepare and distribute marketing materials

Steward and be a liaison between brokers and marketing for marketing campaigns

Coordinate annual & ad hoc Bio sheet updates with brokers, send to marketing to review, and share with Digital Marketing to update Stream website

Work in partnership with Marketing and within brand guidelines to maintain Stream’s brand consistency in reviewing and creating outgoing property marketing materials including flyers, proposals, tour books, maps, floor plans, surveys, and other sale materials

Qualification

Commercial real estate experienceMicrosoft Office SuiteDetail orientedAdobe AcrobatCommunication skillsSelf-starterOrganizational skills

Required

Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently

Strong oral and written communication skills, including creating and editing marketing materials

Proficiency in Microsoft Office Suite including, Word, Excel, Power Point, Outlook, Teams, & SharePoint with ability to learn new software

Experienced with Adobe Acrobat