Sabine Surveyors, Ltd. · 9 hours ago
Administrative Assistant
Houston, TX
Full-time
Onsite
Mid LevelSabine Surveyors, Ltd. is a full-service marine surveying and consulting company founded in 1968. They are currently seeking an Administrative Assistant to support Senior Management and Area Managers by performing a variety of administrative duties, coordinating office activities, and ensuring smooth communication with customers.
ConsultingProject ManagementTransportation
Responsibilities
Assisting Senior Management and Area Managers as necessary as directed by the Administrative Manager
Performing a wide variety of administrative duties as required by daily operations
Communicating with customers in a respectful and professional manner
Coordinating office activities and schedules, as requested
Coordinating survey and audit related document flow between branch offices, laboratories, and customers as necessary
Reviewing, editing, and issuing survey and audit reports and documents as required by company policy; confirming calculations in draft survey spreadsheets; processing invoices through accounting and assuring same are issued for cases handled
Filing survey and audit folders in a logical and timely manner, where applicable; update the status of the case in the database in line with current procedures
Ensure hours worked are allocated in the system in a timely manner, and as required by Human Resources and Payroll
Reviewing and distributing incoming mail and emails as assigned
Coordinating the purchasing of office supplies, etc
Independently responding to emails, letters, and general correspondence of a routine nature
Packaging and shipping mail, UPS, FedEx, etc. items as needed
Ensuring employees follow Company policies and procedures as outlined in the Integrated Management System
Maintaining a safe environment
Qualification
Required
Associate's degree in Business Administration and/or equivalent work experience
Strong knowledge of Microsoft Office, including Word, Excel, and Outlook
Possess a strong knowledge of proper English usage, grammar, spelling, and punctuation
Preferred
Experience with PowerPoint, SharePoint, Microsoft Teams, and cloud storage helpful
Experience in the marine industry is an advantage
Commitment to company values, policies, and safety program
Excellent communication skills with co-workers, subordinates, superiors, the general public, representatives of public and private organizations, and others sufficient to exchange or convey information
Exemplary customer satisfaction skills, both in person and over the telephone
High performance and a strong team player
Highly organized
Ability to work independently and efficiently with minimal supervision on technical, specialized, complex, or difficult office administrative work
Interpreting and implementing policies, procedures, and computer applications related to the assigned work
Company
Sabine Surveyors, Ltd.
Since 1968, Sabine Surveyors has provided the maritime industry with a wide array of services through our highly trained, educated, competent, and dedicated staff of marine surveyors, marine engineers, and consultants.
Founded in 1968
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase