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NEOGOV · 16 hours ago

Administrative Assistant, Senior

Water Admin- 1111 Shaver Rd NE Cedar Rapids, IA

Full-time

Onsite

Mid, Senior Level

$49K/yr - $64K/yr

1+ years exp

The City of Cedar Rapids is hiring a Senior Administrative Assistant to support their Utilities Department. In this essential role, you will provide a wide range of administrative support, including managing calendars, processing invoices, and assisting with grants to ensure the department runs smoothly.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives, and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel

Maintains Department Director’s calendar and coordinates and schedules meetings as directed

Researches and assists with department grant submittals

Monitor budgetary activities and operating expenses, resolves invoicing issues

Receives and processes receipts and invoices

Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel

Receives and processes paperwork for grant funded programs

Coordinates and transcribes minutes for staff and various meetings, organizes and manages multiple filing system, processes, and distributes mail

Copies, packages, and distributes a variety of written materials as requested by other designated office personnel

Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data including sensitive and confidential materials

Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations

Performs related work as required

Qualification

Microsoft OfficeAdministrative supportGrant assistanceBudget monitoringCommunication skillsInterpersonal skillsCollaboration

Required

Associate's degree in business administration or a related field and 1 to 3 years of experience in clerical or administrative work

An equivalent combination of education and/or experience (i.e., one year of relevant experience may substitute for one year of education)

Excellent written, verbal, and interpersonal communication skills

Proficiency with Microsoft Office

Ability to work collaboratively with a diverse population

Benefits

Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance (view our benefits summaries for more information: [Choice Plan](https://cms8.revize.com/revize/cedarrapids/document_center/HR/Benefits/Benefit%20Summaries/2025/Non%20Bargaining%20Benefit%20Summary%20Choice%20Plan%20-%201.1.25.pdf) and [Traditional Plan](https://cms8.revize.com/revize/cedarrapids/document_center/HR/Benefits/Benefit%20Summaries/2025/Non%20Bargaining%20Benefit%20Summary%20Traditional%20Plan%20-%201.1.25.pdf))

Expansive Wellness Program and low cost onsite exercise facilities

Dental Insurance with Delta Dental of Iowa

100% city paid basic life insurance

Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance

IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City [(IPERS)](https://ipers.org/sites/default/files/publication_2021-03/Welcome%20Regular%208-27-19_0.pdf)

Deferred Compensation (IRS Section 457) retirement programs

Generous paid time off AND 11 paid holidays per year

Paid Parental Leave program with 4 weeks of paid time off

Annual salary increases, AND an annual across-the-board increase (determined by available budget)

Longevity Pay for years of service

Educational assistance up to $3,000 per year

A culture that is supportive and committed to professional development opportunities

Public Service Loan Forgiveness – Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer. [See more information here](https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)