Julie Vos · 5 days ago
Office Manager
New York, NY
Full-time
Onsite
Mid Level
$70K/yr - $75K/yr
3+ years expJulie Vos is a company focused on creating exceptional jewelry, and they are seeking an Office Manager to ensure their NYC office runs efficiently. The role involves managing office operations, supporting HR administrative needs, coordinating facilities and vendor management, and assisting with an upcoming office relocation.
Jewelry
Responsibilities
Oversee daily office operations including supplies, equipment, maintenance, and common areas
Greet visitors, manage front-desk responsibilities, and serve as the primary onsite point of contact
Manage office calendars for shared spaces, meeting rooms, and company events
Coordinate with building management, IT support, cleaning staff, and external vendors
Negotiate contracts and ensure high-quality service delivery for office-related vendors
Maintain safety protocols and ensure compliance with building and city requirements
Serve as a key project coordinator for the upcoming office move
Work with leadership, HR, operations, and external vendors to plan timelines, logistics, seating plans, and communication updates
Manage inventory, assist with space planning, and ensure a smooth transition for all employees
Support the HR Director with onboarding logistics, new hire setup, and employee engagement initiatives
Assist with internal communications, scheduling, and basic HR administrative tasks
Help organize company events, celebrations, and culture-building activities
Track office-related expenses, process invoices, and assist with budget monitoring
Maintain inventory of office and kitchen supplies and manage purchasing as needed
Qualification
Required
3+ years of office management or administrative experience; experience in fashion, creative industries, or small/mid-size companies a plus
Strong organizational and time-management skills; able to juggle multiple priorities
Excellent communication and interpersonal skills; approachable and professional
Ability to work on-site full-time in NYC
Preferred
Experience coordinating office moves or large logistical projects preferred
Company
Julie Vos
A fashion jewelry brand modeled on the belief that with inspiration and discipline we create the beautiful world we live in.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2021-12-01Private Equity
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