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Ricoh USA, Inc. · 16 hours ago

Facilities & Planning Support Specialist

Maple Grove, MN, United States

Full-time

Onsite

New Grad, Entry Level

$23/hr - $26/hr

Ricoh USA, Inc. is an integrated solutions provider that empowers digital workplaces. The Facilities & Planning Support Specialist serves as a primary point of contact for administrative tasks, coordinates facility-related projects, and supports the planning team with various operational functions.

ConsultingDocument PreparationInformation Technology

H1B Sponsor Likely

Responsibilities

Supports planning team with space assignments, ServiceZone updates, and work requests

Coordinates signage requests, renovation projects, and Neighborhood Coordinator activities

Provide customer guidance on processes including priority meeting requests, SharePoints, and distribution lists

Monitors software systems including Service Zone, SmartWays Management, and SAP Ariba/myBuy

Monitor software systems and create tickets and reporting within Service Zone, Qualtrics, and SAP Ariba/myBuy

Create department requisitions, track PO’s, monitor invoicing, troubleshoot AP/AR issues

Maintains daily routine functions to include work orders, contractor monitoring, inspections, resolving facility related issues, lending support as required to other business groups

Interacts with contracted vendors

Works independently and leads projects, large company & team events, and related programs

Provide IT and calendar management of large conference rooms

Act as lead to creating signage and provide instruction to on-site staff

Support creating/displaying poster boards for campus communications

Campus signage/picture support

Request estimates/quotes from various vendors

P-Card reconciliation

Supply ordering for necessary department supplies

Performs all other duties as required

Qualification

SAP Ariba/myBuyService ZoneQualtricsMS TeamsCustomer guidanceProject managementCommunication skills

Required

Driving requirements: Personal Vehicle

Serves as a primary point of direct administrative contact and liaison with other departments, individuals, and external agencies on a range of specified issues

Organizes and facilitates meetings, conferences and other special events as required

Monitors and coordinates accounting activities as appropriate and prepares internal reports for multiple teams with primary support of our Planning team

Assists in the coordination, supervision, and completion of special projects as appropriate

Supports planning team with space assignments, ServiceZone updates, and work requests

Coordinates signage requests, renovation projects, and Neighborhood Coordinator activities

Provide customer guidance on processes including priority meeting requests, SharePoints, and distribution lists

Monitors software systems including Service Zone, SmartWays Management, and SAP Ariba/myBuy

Monitor software systems and create tickets and reporting within Service Zone, Qualtrics, and SAP Ariba/myBuy

Create department requisitions, track PO's, monitor invoicing, troubleshoot AP/AR issues

Maintains daily routine functions to include work orders, contractor monitoring, inspections, resolving facility related issues, lending support as required to other business groups

Interacts with contracted vendors

Works independently and leads projects, large company & team events, and related programs

Provide IT and calendar management of large conference rooms

Act as lead to creating signage and provide instruction to on-site staff

Support creating/displaying poster boards for campus communications

Campus signage/picture support

Request estimates/quotes from various vendors

P-Card reconciliation

Supply ordering for necessary department supplies

Performs all other duties as required

Benefits

Choose from a broad selection of medical, dental, life, and disability insurance options.

Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

Augment your education with team member tuition assistance programs.

Enjoy paid vacation time and paid holidays annually

Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

Company

Ricoh USA, Inc.

Glassdoor3.6

At Ricoh, we bring people, processes, and technology together to make information work for you.

Founded in 1962

Malvern, Pennsylvania, USA

10001+ employees

https://www.ricoh-usa.com

H1B Sponsorship

Ricoh USA, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (16)

2024 (8)

2023 (7)

2022 (16)

2021 (13)

2020 (4)