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Baltimore County Public Schools · 17 hours ago

Patapsco Center for the Arts-Office Secretary (12 month)

Dundalk, MD, United States

Full-time

Onsite

Entry Level

$21.13/hr - $36.94/hr

3+ years exp

Baltimore County Public Schools is seeking an Office Secretary for the Patapsco Center for the Arts. The role involves performing general office secretarial and clerical duties in an educational setting, including managing correspondence, records, and student data while interacting with students, parents, and staff.

EducationPrimary EducationSecondary Education

No H1B

Responsibilities

Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms

Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts, graphs, and tables

Prepares, distributes, collects, records, processes, arranges, compiles, files, and maintains data related to student testing, deportment, accidents, enrollment, orientation, suspensions, insurance, withdrawals, medical data, instructional media, and a variety of other school business-related operations

Performs typing assignments with required skill and accuracy. Processes and records work which is often of a confidential nature

Sets up and operates automated scheduling and attendance procedures; keeps a current file maintenance system for all schedule, attendance, and interim reports in a systematic filing scheme

Registers new students, assists with student orientation, may set up and maintain bus schedules. Processes incoming and outgoing record folders; maintains class and school enrollment data. Maintains data on the Student Testing and Registration System (STARS) system

Greets visitors, answers inquiries and/or directs them to appropriate school personnel. Works with parents, social services, law enforcement personnel, and other visitors, furnishing and obtaining information in accordance with the schools’ operational procedures and confidentiality requirements. Handles telephone calls; furnishes and receives information or directs call to proper person or office

Processes incoming and outgoing mail. Obtains and calls in daily lunch count. Maintains small fund for making student loans. Assists students with their personal problems, e.g., missing bus, lost and found, etc. Obtains substitute teachers when required. May assist in library. Maintains supply of and controls issuance and return of keys for school facilities and equipment

Arranges team and parent-teacher conferences. Responsible for team notices and minutes

Makes arrangements for field trips, obtains parental permission, charters transportation vehicles, determines cost, and may collect fees from students

May schedule use of school facility by school related and outside groups. Processes required forms, computing and entering standard fees. Notifies appropriate personnel for custodial and/or technical coverage

May maintain inventory of school materials and standard office supplies; obtains needed supplies as required

May be the principal’s designee for administering prescribed medication and attends to the health needs of students during the absence of the nurse, excluding situations where there is exposure to blood and bodily fluids

Operates various office equipment including PC’s, photocopying equipment, duplicating machines, laminator, etc. May perform routine maintenance and arrange for service and/or repair of equipment

Prepares and maintains up-to-date records of all students on class list and attendance record/reports

Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records

Assists with the preparation of instructional requests including end of semester exams, tests, and other such materials as assigned

Provides back up assistance to other office clerical personnel to maintain efficient office operations at all times

Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies

Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance

Performs other duties as assigned

Qualification

Word processingRecord maintenanceOffice equipment operationFiling systemsSpreadsheet softwareDatabase softwareTyping skillsCommunication skillsConfidentialityTeam collaboration

Required

Possession of a high school diploma or equivalent

Three years of secretarial and/or clerical work experience

Knowledge of office practices and procedures

Knowledge of filing systems

Knowledge of word processing, spreadsheet, and database software applications

Knowledge of office equipment

Skill in performing secretarial and clerical duties

Skill in maintaining records and preparing reports

Skill in composing correspondence

Skill in applying established policies and procedures to work problems

Skill in taking dictation (any method)

Demonstrated ability to type 40 words per minute

Ability to establish and maintain effective working relationships with students, parents, administrators, staff, and the public

Ability to communicate clearly and effectively

Ability to appropriately maintain confidential information and records

Citizenship, residency or work VISA in United States required

Benefits

This position may also be eligible for comp time as per the OPE Master Agreement and Memorandum of Understanding.

Eligible for the Maryland State Retirement System

BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.

Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.