Apply on Employer Site

Ferrovial · 2 days ago

Webber - Office Administrator - Regional Office

Tampa, FL

Full-time

Onsite

Mid Level

3+ years exp

Ferrovial is a global leader in infrastructure, dedicated to solving complex problems and generating positive outcomes. The Office Administrator role at Webber involves ensuring smooth daily operations, maintaining a welcoming environment, and supporting administrative needs for leadership and executives.

ConstructionFacility ManagementInfrastructureInnovation Management

H1B Sponsor Likely

Responsibilities

Point of contact to answer, route incoming calls, and take messages

Greet visitors and assist in arranging workspace, as necessary

Assist the Executive Assistants in supporting administrative needs for leadership / executives

Event planning – birthday celebrations, monthly team building, as needed

Serves as a liaison with the internal staff at all levels

Coordinate access with building property owner for employees and contractors

Coordinate with designated individuals for each corporate function to support onboarding new employees / contractors and deactivate leavers

Visitor management including, maintaining existing visitor logs and badges, and familiarity with new technology in this area

Work with team to greet candidates and transitions between interviewing personnel

Support maintaining current office configuration details / seating chart, phone lists, etc. Assist in the coordination and availability of conference rooms for meetings and events

Assure the setup of conference rooms before meetings alongside other administrative team members, to include drinks / snacks/ and catering

Maintain kitchen, mail room, and general office areas

Maintain inventory of supplies and coordinate ordering

Keep refrigerators, kitchen and coffee bars clean and stocked with supplies

Open and route incoming mail / packages to the appropriate persons and prepare outgoing mail including overnight courier requests

Resolve maintenance items with the appropriate vendor as they arise

Coordinate daily and intermittent cleaning services

Other unlisted duties will be required

Qualification

MS OfficeReception administrative systemsEvent planningTime managementProblem-solvingOrganizational skillsCommunication skillsAttention to detail

Required

3+ Years proven experience as a Receptionist, or Administrative Assistant

Must have flexibility to work hours outside normal hours as needed for special events/meetings

Proficiency with office / reception administrative systems and procedures, including latest technology in reception/visitor/office management systems

Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)

Hands on experience with front office equipment (e.g., phone systems, fax machines, printers, computers)

Experience assisting leaders with expense reports

Attention to detail and problem-solving skills

Excellent time management, as well as written and verbal communication skills

Strong organizational and planning skills

A creative mind with an ability to suggest and implement improvements

Minimum High School diploma: Business Administration degree preferred; additional experience in an administrative role of a large corporate office is a plus

Prior work experience in a fast-paced, professional atmosphere with a positive attitude and enthusiasm

Poise and excellent communication skills is a must, utilizing meticulous, accurate, and strong organizational skills; ability to multi-task, manage priorities, while exemplifying high motivation and initiative

Ability to lift up to 15 lbs

Preferred

Business Administration degree preferred; additional experience in an administrative role of a large corporate office is a plus

Benefits

Competitive base salary and bonus potential

Comprehensive benefits and a commitment to equal employment opportunities.

401k match up to 6%

Learning and development programs and education reimbursement

Opportunities for professional growth in a company that values innovation and sustainability.

A collaborative culture that values each member of our team.

Company

Ferrovial

Glassdoor3.6

Ferrovial is a provider of transport infrastructure and urban services.

Founded in 1952

Madrid, Madrid, ESP

10001+ employees

http://www.ferrovial.com/en

H1B Sponsorship

Ferrovial has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (1)