Synectics Inc. · 6 days ago
Meetings Management Coordinator
Chicago, IL
Contract
Onsite
New Grad, Entry LevelSynectics Inc. is a company focused on meetings management, and they are seeking a Meetings Management Coordinator to support their registration and housing team. The role involves responding to inquiries, managing meeting schedules, and providing administrative support for the Meetings Management program.
ConsultingInformation TechnologyRecruitingStaffing Agency
Responsibilities
The role of the Meetings Management (M3) Coordinator supports the registration and housing team, responds to general registration, housing and convention questions, and will also provide administration support of the Meetings Management (M3) program
Monitor and respond to M3 Inbox and inquiries in Outlook
Main point of contact for Workplace Solutions and Meeting Owners - answer questions re: M3, directing people to the right resources
Monitor M3 requests in Cvent, ensuring they are moving through the proper workflow for sourcing
Support the M3 Budget Specialist role with data entry in Cvent and meeting request close-out process
Pre-Convention:
Support registration and housing team
Work with team and vendors to manage meeting schedules
Participate in all meetings
Conduct site testing and provide feedback
Assist Reg and Housing Managers with site test planning
Communications and Customer Service
Set up / manage WW info email
Serve as primary contact for Martiz Customer Service Team inquiries and approvals
Document Management and Support
Develop and update FAQs
Registration & Housing Overview
Training Decks
Timeline in Monday.com
Presentation Decks
Reporting Management
Collaborate with R&H team on desired reporting metrics
Assist with dissemination and cadence of report
Badge Lead - Inventory Management
Create Badge Security documents
Source and order badge components
Provide budget updates to R/H Project Manager
Source and order office suppliers, if needed
Order temp staff uniforms
Post-Convention:
Assist with compiling final WW26 registration reporting
Support registration and housing leads with final program close-out
Provide input for an in -depth post WW26 event debriefs with all vendors and R&H team
Qualification
Required
Advanced knowledge of Cvent
Proactive and willing to learn registration and housing technology principles
Strong organizational skills
Enjoys working with a high level of attention to detail in a fast-paced, highly visible environment
Ability to manage multiple project priorities and deadlines across multiple workstreams
Stellar customer service and team player
Proactively self-motivated to take initiative and problem solve independently as well as in team situations
Working knowledge of Microsoft Office suite of services (PowerPoint, Excel, Word, Teams, SharePoint, One Drive, etc.)
Shift: 830a-5pm
Benefits
Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.
Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.
Company
Synectics Inc.
Synectics Inc. is a premier national staffing firm founded in 1984, headquartered in Chicago, Illinois.
Founded in 1984
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Melissa Lounds
Executive Vice President, Strategic Partnerships
Recent News
BusinessCloud
2025-12-19
UK Investor Magazine
2025-09-13
UK Investor Magazine
2025-07-24
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