FedSync · 2 months ago
Executive Assistant III - NASA KSC
United States
Full-time
Remote
Mid LevelFedSync is an organization that delivers innovative solutions to the federal government, and they are seeking an Executive Assistant III to support NASA in various projects and programs. The role involves providing administrative support to executive staff, coordinating office activities, and maintaining effective communication within the team.
GovernmentInformation ServicesInformation TechnologyTechnical Support
Responsibilities
May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials utilizing the following, but not limited to, Microsoft Office Tools, Outlook, Excel, Word, PowerPoint, SharePoint, O365 profiles, Teams, Adobe Acrobat
Provide administrative support to the organizations executive staff and Administrative Office with office management responsibilities performing duties including but limited to budgeting, personnel records and payroll required for the efficient day-to-day operational functions and delivery of effective and responsive services to KSC management officials
Responsible for supporting and coordinating the work of the office in the administrative, clerical, and secretarial areas and assisting the NASA Administrative Specialist in clerical activities and maintaining good standing and relations with leadership executive level secretarial team
Provides support to the Executive staff for various projects, programs, or events
Skilled in planning, organizing, and working in a team environment to effectively coordinate the work of the office to include providing recommendations for improvement in the administrative, clerical, and secretarial areas
Perform all functions proficiently whether working onsite or remotely
Proactively engage the team in efficient and effective communication through in person and remote forums
Independently work on tasks requiring preparation of, including but not limited to, briefing charts, letters, and other presentation materials
Independently prepare responses that address clerical and administrative issues and manage the form and processing of office correspondence
Follow policies and procedures governing Controlled Unclassified information (CUI), and safeguard confidential information disclosed in partner or attorney communications
Safeguard sensitive information, including procurement sensitive information, in accordance with NASA requirements
Exercise exclusive control over maintaining daily staff calendar appointments with complete authority for commitments of time for maintaining and updating staff calendars
Independently organize and perform travel and budgeting
Serves as a central point of contact (POC) in all personnel matters, including, but not limited to, personnel administration, operating methods, organizational compliance activities, and awards
Oversee work of subordinate secretarial and clerical staff, ensuring that the administrative and clerical services are smooth and efficient and responsive to the needs the office
Maintain proficiency in presentation and records electronic tracking sites
Summarize or prepare synopsis of lengthy documents, reports and correspondence and briefs staff on routine matters
Interact and coordinate frequently with other KSC Executive Assistants serving KSC senior management and NASA Headquarters (HQ)
Use formal procedures to track the coordination of work performed both within and outside the office and/or program/organization and by organizations that support the office or that the office supports
Other duties as assigned by PM/Supervisor
Qualification
Required
Proven knowledge and success in performing routine program/project support
Ability to work independently with minimal supervision
Experience with Microsoft Office Tools, Outlook, Excel, Word, PowerPoint, SharePoint, O365 profiles, Teams, Adobe Acrobat
Administrative support experience with office management responsibilities including budgeting, personnel records, and payroll
Experience in supporting and coordinating the work of the office in administrative, clerical, and secretarial areas
Skilled in planning, organizing, and working in a team environment
Ability to engage the team in efficient and effective communication
Independently prepare responses addressing clerical and administrative issues
Knowledge of policies and procedures governing Controlled Unclassified Information (CUI)
Ability to safeguard sensitive information in accordance with NASA requirements
Experience in maintaining daily staff calendar appointments
Ability to organize and perform travel and budgeting
Experience serving as a central point of contact in personnel matters
Ability to oversee work of subordinate secretarial and clerical staff
Proficiency in presentation and records electronic tracking sites
Ability to summarize or prepare synopsis of lengthy documents, reports, and correspondence
Experience interacting and coordinating with other KSC Executive Assistants
Ability to track coordination of work performed within and outside the office
Ability to handle multiple tasks and deal with multiple stakeholders
Proficient in Microsoft programs/MS Teams/WebEx
Ability to manage complex calendars effectively
Proficient in tracking meetings and managing multiple calendars
Good oral and written communication skills
Attention to detail and quality control
Good judgment in managing calendar changes
Skilled in responding to administrative problems and inquiries
Flexible work schedule including nights, weekends, and holidays
Preferred
Customer service oriented with a positive attitude
Ability and willingness to work well with other EAs at KSC and other centers
Company
FedSync
FedSync is a professional services firm purely dedicated to Federal government support.
Founded in 2007
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rahul Jindal
Chief Executive Officer
Company data provided by crunchbase