Leland · 9 hours ago
Purchasing and Contracts Supervisor
Leland,NC,US
Full-time
Onsite
Mid Level
3+ years expLeland is seeking a Purchasing and Contracts Supervisor to support the Town’s procurement and contracting functions. The role involves ensuring compliance with laws and policies while promoting efficiency and transparency in procurement activities.
Career PlanningConsultingEducationMarketplace
No H1B
Responsibilities
Supports the procurement process to ensure purchases are made as efficiently and effectively as possible, in compliance with Town policies and procedures, North Carolina General Statutes, and Federal regulations
Tracks all vendor contracts, subscriptions, and renewals; coordinates with departments to manage, renew, terminate, or re-bid
Assists with all formal and informal bid processes including the review and approval of all RFPs and RFQs; evaluates and analyzes bids; coordinates selection activities and recommends awards, as needed
Manages outstanding purchase orders and works with staff and vendors to ensure invoices are received promptly; processes purchase order adjustments and change orders ensuring compliance with established policies and procedures
Administers issuance of Town credit cards, reviews transactions, and performs periodic audits and compliance monitoring
Advises departments and suppliers on purchasing policies, bid statutes, needs, specifications, and best practices for cost-effective and efficient procurement
Supports, trains, and mentors staff within the Purchasing team, ensuring high performance and professional development
Identifies potential risks in procurement operations, including supply chain disruptions, vendor reliability, and legal risks; develops strategies to mitigate these risks and ensure continuity of operations
Performs market research to identify cost trends, as well as alternative opportunities for purchasing, such as additional cooperatives or piggybacking; coordinates with intergovernmental entities for shared contracting opportunities
Evaluates supplier performance and manages contract compliance; identifies opportunities for cost savings and process improvements in procurement and contract administration
Prepares mandated procurement reports (i.e., MWBE/HUB reporting, procurement statistics), as well as procurement records requests
Partners with departments to develop and maintain contracts and procurement tools; assists with specifications and negotiations for purchase agreements; ensures procurement needs are met and purchasing policy and procedures are followed
Ensures preaudit procedures are met and works with departments to resolve any discrepancies
Evaluates and maintains purchasing and meal/travel allowance policies and procedures, updating annually as needed
Assists with preparation of the annual budget and budget manual
Performs work during emergency or disaster situations upon request and as assigned by management
Promotes and demonstrates organizational culture, core values, and leadership philosophies consistent with, or complementary to, Town administration
Qualification
Required
Bachelor's degree with coursework in purchasing/procurement, Business Administration, Accounting, Finance, or related field and considerable (3-5 years) experience in procurement and purchasing, ideally in a public or government setting, or equivalent combination of education and experience
Possession of an appropriate driver's license valid in the State of North Carolina
Possession or ability to obtain Notary Public license within one year of hire
Thorough knowledge of the principles, practices, and procedures of purchasing
Thorough knowledge of state and federal laws relating to public purchasing
Thorough knowledge of the principles and practices of accounting and budgeting in government
Thorough knowledge of the wide variety of commodities, equipment, materials, goods, and services used by the Town
Thorough knowledge of standard office procedures, practices, and equipment
Ability to prepare informative financial reports
Ability to perform solid negotiations with vendors
Ability to plan, organize, direct, and evaluate contract terms
Ability to work within tight deadlines, prioritize, and manage responsibilities
Ability to make arithmetic computations using whole numbers, fractions, and decimals
Ability to compute rates, ratios, and percentages
Ability to understand and apply governmental accounting practices in the maintenance of financial records
Ability to apply servant leadership and the Town's core values in the performance of duties
Ability to plan and supervise the work of subordinates
Ability to establish and maintain effective working relationships with Town officials, associates, consultants, outside agencies, and the public
Ability to perform work during emergency or disaster situations upon request and as assigned by management
Preferred
NC Certified Local Government Purchasing Officer Certification preferred, or within five (5) years of hire
Company
Leland
Leland is a coaching marketplace that provides access to coaching, classes, and community for individuals with education and career goals.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$22.1MKey Investors
ForerunnerContrary
2025-03-01Debt Financing· $5M
2024-11-13Series A· $12M
2022-05-11Seed· $4M
Leadership Team
Andrew Dale
Co-Founder & Growth
Zando Ward
Head of Engineering & Co-Founder
Recent News
2025-09-02
2025-08-29
2025-05-06
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