Indiana University Health · 2 days ago
Administrative Coordinator
Indianapolis, IN
Full-time
Onsite
Mid Level
3+ years expIndiana University Health is seeking individuals who embody excellence, compassion, teamwork, and purpose to join their team as an Administrative Coordinator. This role involves providing comprehensive administrative support to multiple executive leaders, ensuring smooth day-to-day operations while managing various administrative tasks.
EducationHealth CareHospital
Responsibilities
Maintain and coordinate calendars for three VP-level leaders
Schedule meetings and manage calendars to align with priority initiatives
Occasionally assist with calendar management for VP’s direct reports
Manage conference room bookings
Arrange travel accommodations as needed for all supported leaders
Prepare and process expense reports accurately and timely
Organize catering for meetings and events as needed
Serve as planner/worker for quarterly leadership meetings
Take minutes for leadership meetings
Process investment contracts through Adobe Acrobat Sign
Prepare quarterly reports for Investments & Treasury teams
Draft quarterly cover letters and certificates per leadership direction
Distribute mail and manage birthday and anniversary e-cards
Support office supply ordering responsibilities
Manage timekeeping and PTO approvals on behalf of the VPs
Review and approve timecards, as needed
Qualification
Required
Bachelor's degree or equivalent years of experience required
Requires 3-5+ years of relevant experience
Requires intermediate proficiency in MS office (Word, PowerPoint, Excel)
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information
Preferred
Proven experience as an Administrative Coordinator/Executive Assistant or similar administrative role
Familiarity with Adobe Acrobat Sign and UKG Pro preferred
Excellent organizational and multitasking skills
Strong communication and interpersonal abilities
Ability to handle confidential information with discretion
Proactive problem-solving skills and adaptability
Team-oriented mindset with a focus on collaboration
Company
Indiana University Health
Indiana University Health is an academic medical center and comprehensive healthcare system. It is a sub-organization of Indiana University Bloomington.
10001+ employees
H1B Sponsorship
Indiana University Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (140)
2024 (25)
2023 (15)
2022 (23)
2021 (11)
2020 (6)
Funding
Current Stage
Late StageTotal Funding
$1.19MKey Investors
Ball Brothers FoundationHealth Resources and Services Administration
2024-11-02Grant· $0.01M
2023-07-21Grant· $1.17M
Leadership Team
Jennifer Alvey
Senior Vice President and Chief Financial Officer
Kelly Whitaker
Program Manager (Supporting SVP/CFO)
Recent News
Inside INdiana Business
2025-12-18
Inside INdiana Business
2025-10-09
2025-09-22
Company data provided by crunchbase