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Astrion · 14 hours ago

Senior Administrative Specialist

San Antonio, TX

Full-time

Onsite

Senior Level

5+ years exp

Astrion has an exciting opportunity for a Senior Administrative Specialist supporting the Cryptologic and Cyber Systems Division. The role involves providing comprehensive administrative support to senior managers and ensuring effective communication and coordination within the organization.

ManufacturingSpace Travel

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide staff support for the senior managers and members of the organizational staff

Research and compile information pertaining to certain projects/topics

Prepares factual, clear, concise, complete, and appropriately coordinated written communications

Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate

Monitors progress toward accomplishment of various taskings and initiatives

Provides support by supplying the information and background for the preparation of program events

Drafts documents for the approval and signature of leadership

Disseminates program policy and specific initiative guidance for members of the organization

Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings

Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers

Maintains scheduling documents and requirements for video and online conferencing set up and execution. This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution

Provides travel planning and execution support