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Arrow International, Inc. · 17 hours ago

Executive Assistant

Cleveland, OH

Full-time

Onsite

Senior Level

7+ years exp

Arrow International is the world’s #1 maker of charitable gaming products, and they are seeking an Executive Assistant to support the executive leadership team. This role is critical for handling tactical support and managing details to ensure leadership priorities move forward smoothly and efficiently.

Consumer GoodsE-CommerceRetail

Responsibilities

Provide high-level administrative and tactical support to our executives, including calendar management, scheduling, follow-ups, and coordination of daily priorities

Manage complex and constantly changing calendars for executives. Prioritize conflicting appointments using sound judgment to streamline daily, weekly, and recurring meetings

Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and meeting logistics for executives

Serve as a liaison between executives, their teams, internal departments, and external partners. Act as a gatekeeper and bridge for smooth communication, directing correspondence and resolving or escalating inquiries as appropriate

Arrange and support executive and leadership meetings on and off-site. Prepare agendas and materials, take meeting notes, manage logistics, and facilitate meeting technology (Teams/WebEx) to support both in-person and remote attendees

Track requests, action items, and commitments from leadership. Proactively initiate follow-up to ensure timely completion of priorities, including onboarding support and coordination with administrative peers

Assist with the preparation, editing, and distribution of presentations, reports, and other materials supporting strategic and enterprise priorities

Manage executive expense reports and ensure timely submission and approval. Support other administrative processes as needed

Maintain strict confidentiality and exercise discretion when handling sensitive employee, client, and company information

Continuously learn and leverage software tools to improve efficiency, organization, and outcomes across executive operations

Qualification

Executive-level supportCalendar managementMicrosoft OfficeCommunication skillsOrganizational skillsProfessionalismDiscretionCollaboration toolsProblem-solving skillsAdaptability