UC San Diego Health · 1 day ago
Department Leadership Project Coordinator - 137350
San Diego, CA
Full-time
Hybrid
Senior Level
$79K/yr - $111K/yr
7+ years expUC San Diego Health is a major healthcare organization dedicated to fulfilling Health Sciences missions. The Department Leadership Project Coordinator will provide high-level administrative and analytical support to the Department Chair, facilitating initiatives and managing departmental projects to achieve organizational goals.
Health Care
Responsibilities
Provide high level administrative and analytical support to the Department Chair in the Department of Cellular & Molecular Medicine
Facilitate planning, coordinating, and implementation of initiatives
Report directly to the Chair and manage the scope and timing of numerous Departmental projects to achieve desired organizational goals and benefits
Address issues requiring understanding of the department’s historical, political and business operation
Develop, coordinate, manage, and execute tasks and projects under the purview of the Department Chair
Work closely on projects designed to improve communication, faculty and staff engagement in department’s mission, quality, quantity, effectiveness or efficiency in operations, develop benchmarks or policies, and enable the Chair to better oversee the entire administrative/financial aspects of the Department
Partner with others in the Department and the University community, which involves a thorough understanding of the focus of their work and key departmental initiatives underway
Ensure that projects and initiatives stay on schedule and assist with complex change management strategy plans as necessary
Manage searches for high-visibility roles in the Department and also oversee provider enrollment
Ensure that the department is compliant with rules and regulations set by Academic Affairs
Serve as a key resource for faculty, staff, and departmental leadership
Address strategic issues and to resolve complex issues and situations, and provide guidance and insight
Serve as a resource to search committees, and is an expert in understanding, interpreting, and implementing campus policies
Manage the entire problem-solving process, which includes researching and analyzing information, identifying and recommending potential solutions, and presenting the finished product in the form of a written recommendation or a completed project to the Department Chair
Work with a high degree of autonomy in a fast-paced work environment
Analyze problems and recommend options
Gather and analyze financial information
Participate in long range planning for the needs of the Department
Provide support for research and contract & grant administration
Assist with faculty and staff recruitment
Maintain confidential personnel files
Demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment
Ensure that the Chair is briefed for meetings and events with a wide range of individuals and groups
Interact with all levels of the organization, including campus executive administration support staff, donors and prospects, and international, governmental and community contacts and organizations
Manage special projects of a highly confidential and sensitive nature
Act as a key liaison between CMM and entities within and outside of UCSD, including other UC academic institutions and outside collaborators
Perform short- and long-term planning for the organization
Supervise staff or students as necessary
Qualification
Required
Seven years of related experience, education/training, OR an Advanced degree in related area plus five years of related experience/training
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong interpersonal skills to effectively and professionally interact with a diverse populations using tact and diplomacy, resourcefulness, good judgment, understanding, and persuasion
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
Solid knowledge of common University-specific computer application programs
Ability to use discretion and maintain confidentiality
Strong skills in short-term planning, analysis, problem-solving, and customer service
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
Strong organizational, negotiation, and decision-making skills with expertise in clarifying, mediating, and resolving conflict situations. Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships
Previous experience developing and prepares budgets and financial reports for funding which may be complex
Experience with administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and / or contracts and grants
Previous experience assisting with the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents
Preferred
Proven skills at managing and completing a wide range of special projects/project management experience
Company
UC San Diego Health
UC San Diego Health is the only academic health system in the San Diego region.
10001+ employees
H1B Sponsorship
UC San Diego Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (308)
2024 (261)
2023 (232)
2022 (223)
2021 (131)
2020 (105)
Funding
Current Stage
Late StageTotal Funding
$0.2MKey Investors
The Beryl InstituteThe Conrad Prebys Foundation
2025-10-31Grant
2023-06-26Grant· $0.2M
Leadership Team
Christian Dameff
Medical Director of Cybersecurity
Sandip Patel
Professor
Recent News
2025-11-08
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