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HEI Hotels & Resorts · 15 hours ago

Sales Administrative Assistant Part-Time

The Whitley - Atlanta, GA

Full-time, Part-time

Onsite

New Grad, Entry Level

HEI Hotels & Resorts is a luxury hotel located in Buckhead, offering a home away from home for guests. The Sales Administrative Assistant will assist the Sales and Catering Teams with various administrative functions to support effective hotel sales and management.

Responsibilities

Act as Liaison between Sales Manager(s) and clients in Sales Manager's absence. Take booking inquiry information via phone and prepare proper paperwork

Uses various computer word processing and other software packages to enter data, produce contracts, correspondence, forms, memorandum, and other documents

Answer telephone and respond to caller inquiries speaking in a clear and pleasant manner. Exercise decision making skills to direct caller’s request. Accurately record messages for staff and distribute the written messages to the staff members in a timely manner

Distribute documents to appropriate persons and locations to ensure prompt processing of time sensitive information by hotel and supplier staff. Transport documents weighing up to 10 pounds to offices, mailrooms, and other locations throughout the hotel building. Retrieve documents from and place documents into proper receptacles located up to 6 feet high, such as mailboxes, file cabinets, etc

Handle individual reservations for VIP clients. Ensure that all arrangements, including upgrades, are handled properly, coordinating with other departments through oral and written instruction

Organize, file, and retrieve documents in appropriate binders in order to maintain essential records used in the department operation

Comply with attendance rules and be available to work on a regular basis

Perform any other job-related duties as assigned