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PRISMATIC · 9 hours ago

Office Manager

Orlando, FL

Part-time

Onsite

Mid Level

4+ years exp

Prismatic is a company that values clarity and structure in fast-moving environments. They are seeking an Office Manager to support day-to-day operations across finance, people administration, and office management, ensuring smooth and efficient processes.

AdvertisingE-CommerceMarketingRetail

Responsibilities

Provide oversight of and perform accounting duties, including managing receivables, making bank deposits, handling checks, wires, year-end adjustments, reporting, and legacy information

Ensure organized, accurate, and consistent management of payroll

Manage benefits administration, including new hire resources, stipends, and PTO balances

Onboarding and offboarding support, including equipment sourcing and system access

Timely management of Prismatic licenses and contracts, including but not limited to business licenses, the building lease, insurance, required client contract certificates, and WBE renewals

Orchestrate facility management, including communicating and handling maintenance and activities related to the leased premises

General office organization and management, including deliveries, mail, stocking supplies, overseeing cleanliness, etc

Prepare office space, common areas, and refreshments for hosting events, meetings, visitors, and presentations

Coordinate inbound communications management to respective team members via telephone, email, and visitors

Prepare supporting content for project proposals and RFPs, including team bios, references, required forms, cover letters, etc

Business administrative support, including research, presentation aid, scheduling, and project task mapping and setup

Coordination and management of external project vendors/contributor’s contracts, forms, and payment

Coordinate with Leadership on client engagement initiatives, including supply replenishment, handwriting cards to clients, prepping and mailing packages, and orchestrating deliveries

Help create and participate in team-building activities and events that drive engagement, connection, and cohesion

Manage and track time effectively, and give accurate assessments of the workload and the time required to complete tasks

Maintain clean, well-organized files that can be handed off to others if and when needed

Manage and be prepared to reprioritize tasks according to changes in project timelines, as needed, to accomplish deadlines

Qualification

Operations ManagementFinancial AdministrationQuickBooksVendor ManagementGoogle WorkspaceMicrosoft OfficeOffice ManagementAnalytical SkillsProductivityStrategy MindsetAgency VelocityDesign IntelligenceCommunicationCollaborationDetail-OrientedLeadershipEmotional IntelligenceOrganization Skills

Required

At least 4 years of progressive experience in operations, business administration, office management, or a related role within a small-to-mid-sized business environment

Demonstrated experience managing day-to-day business operations, including a combination of: Accounting and financial administration (AR/AP, payroll coordination, expense tracking, reconciliations)

Vendor management and contract administration

Facilities or office operations in a predominantly in-office environment

People operations support (benefits administration, onboarding/offboarding, PTO tracking)

Hands-on experience with QuickBooks or similar accounting platforms and payroll systems, with a clear understanding of financial accuracy, confidentiality, controls, AR, AP, general ledgers, financial reporting, and account reconciliation

Experience supporting executive leadership and cross-functional teams, with the ability to manage competing priorities and shifting deadlines

Google Workspace, including Mail, Docs, Sheets, etc

Microsoft Office, including Word, Excel, and PowerPoint

Dropbox

Slack

Video and teleconferencing platforms (Zoom, Teams, etc.)