Executive/Personal Assistant - Birmingham, AL jobs in United States
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Vaco by Highspring ยท 1 day ago

Executive/Personal Assistant - Birmingham, AL

positionHomewood, AL
timeFull-time
remoteOnsite
seniorityMid, Senior Level
money$80K/yr - $100K/yr
date3+ years exp

Vaco by Highspring is seeking an exceptional Executive Assistant / Personal Assistant to support a high-level executive in a dynamic and fast-paced environment. The role involves managing complex calendars, coordinating meetings, and providing personal and lifestyle support, while also assisting with business operations and special projects.

Staffing & Recruiting
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H1B Sponsor Likelynote
Hiring Manager
Melissa Wood
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Responsibilities

Manage complex calendars across multiple businesses, time zones, and stakeholders
Coordinate meetings, board-related logistics, and investor interactions
Prepare agendas, presentations, reports, and briefing materials
Act as a gatekeeper and trusted point of contact for internal and external partners
Anticipate needs, proactively solve problems, and streamline workflows
Manage personal scheduling, travel, and appointments
Handle select personal projects, errands, and household coordination
Serve as a liaison with vendors, advisors, and service providers
Support multiple startup and operating entities simultaneously
Track follow-ups, priorities, and deadlines across ventures
Assist with light project management and ad hoc initiatives
Maintain organization of documents, contracts, and confidential materials
Help bring structure and clarity to fast-moving, ambiguous situations

Qualification

Executive support experienceOrganizational skillsTime-management skillsStartup experienceTech-savvyCommunication skillsEmotional intelligenceDiscretionConfidentialityProblem-solving skillsProject management

Required

3+ years of experience supporting a senior executive, founder, or C-suite leader
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High emotional intelligence and sound judgment
Ability to manage shifting priorities with calm and professionalism
Tech-savvy; comfortable with Google Workspace, Microsoft Office, and collaboration tools
Absolute discretion and confidentiality

Preferred

Experience in startup, entrepreneurial, or high-growth environments

Benefits

Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan

Company

Vaco by Highspring

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Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
location
Brentwood, Tennessee, US
people-size5001-10000 employees
web-link
https://vaco.com

H1B Sponsorship

Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)

Funding

Current Stage
Late Stage
Company data provided by crunchbase