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Verisk · 3 hours ago

Senior Executive Assistant

Jersey City, NJ

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Verisk is a leading data analytics and technology partner to the global insurance industry. The Senior Executive Assistant will provide high-level support to the President of Claims, managing complex scheduling, travel logistics, and communications while ensuring professionalism and confidentiality.

AnalyticsFinancial ServicesHealth CareInformation ServicesInsurancePublic RelationsRisk Management

Responsibilities

Manages multiple, ever changing calendar of appointments and proactively identifies and solves for potential scheduling conflict

Intense, extensive global and domestic travel planning, end to end management of complex and time sensitive travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers

Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization

Prepare, reconcile and track expense reporting and reimbursement via Concur

Oversee the set-up and agenda for planning and execution of internal and external events, including researching venues, coordinating guest speakers, scouting locations, coordinating scheduling, accommodations, AV needs, catering, etc

Organize and safeguard all highly confidential company files and information

Assist in ad-hoc reports and other requests as needed. Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and other C-suite leaders, as needed

Create and develop highly professional visual presentations for senior management

Answer phones for executive management. Take messages or field/answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phones

Act as a liaison with other departments and outside companies; work cooperatively with all levels of staff. Handle confidential and non-routine information and explain policies when necessary to team and colleagues

Initiate and maintain organizational and tracking systems, including filing systems

Successfully completes ad hoc projects including research and drafting assignments

Qualification

Calendar managementTravel logisticsMS Office proficiencyCommunication skillsExpense reportingEvent planningBoard management softwareProfessional demeanorOrganizational skillsProblem-solving skillsInterpersonal skillsAttention to detailTeam player

Required

8-10 years' experience in a senior administrative role supporting executives with global responsibility

College degree strongly desired but not required

Familiarity with a dynamic and fast-paced global company's operating rhythm and processes

Excellent organizational, problem-solving and follow-up skills

Ability to effectively handle multiple priorities while working under little supervision

Professional demeanor at all times, regardless of pressures of the job

Executive presence, maturity and judgment, and sound decision-making

High level of motivation, integrity, self-confidence and the ability to take initiative

Collaborative team player with proactive approach

Prior experience submitting expenses, providing heavy calendar management, and reviewing incoming correspondence / emails and preparing responses

Flawless skills managing Concur travel and expense programs, for global multi-currency travel

Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning

Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail

Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism

Driven to get things done with excellence and timeliness