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Doug Parr Homes · 14 hours ago

Executive Office Manager

Boyd, TX

Full-time

Onsite

Senior Level

7+ years exp

Doug Parr Homes is a family-owned home building company committed to excellence and community service. The Executive Office Manager oversees daily administrative operations, supports executive leadership, and bridges administrative functions with project needs in a dynamic construction environment.

Construction

Responsibilities

Serve as the primary point of contact between the executive team and internal/external stakeholders

Manage executive calendars, schedule meetings, coordinate travel arrangements, and handle confidential correspondence

Prepare reports, memos, agendas, and presentations for executive meetings and board reviews

Attend high-level meetings, record minutes, and follow up on action items

Other special projects and assignments as needed

Oversee day-to-day office functions, ensuring smooth and efficient administrative processes

Supervise administrative staff and delegate tasks to support staff as needed

Manage office supplies, vendor contracts, and office equipment

Oversee IT support

Ensure compliance with office policies and procedures, including health, safety, and confidentiality standards

Foster a positive, respectful, and faith-aligned office culture consistent with company values

Assist with onboarding new employees and coordinate office-wide events, celebrations, or devotionals

Coordinate with project managers, estimators, and field teams to support scheduling, document control, and permit tracking

Maintain and organize construction files, blueprints, contracts, insurance certificates, lien waivers, and change orders

Track deadlines for bids, proposals, inspections, and client deliverables

Assist in preparing budgets, job costing reports, and contractor/vendor agreements

Coordinate onboarding for new hires, especially field and office staff

Maintain employee records and support HR processes such as time tracking, benefits enrollment, and performance evaluations

Support recruitment by posting job ads, screening resumes, and scheduling interviews

Other HR duties as assigned

Work with accounting/bookkeeping staff to support invoicing, A/P, and A/R tracking

Prepare expense reports, reconcile executive credit cards, and help with budget tracking

Generate periodic reports related to project status, office productivity, and resource allocation

Serve as a liaison between clients, subcontractors, suppliers, and executive leadership

Manage customer inquiries, complaints, and communications at the executive level

Maintain CRM/database of contacts, prospects, vendors, and ongoing client communications

Qualification

Executive-level administrative experienceConstruction/project management softwareMicrosoft Office SuiteOrganizational skillsTime management skillsVerbal communicationWritten communicationProfessionalismLeadership skillsProblem-solving abilities