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Joulé · 2 days ago

Administrative Assistant III

Las Flores, CA

Contract

Onsite

Mid Level

$23/hr - $30/hr

4+ years exp

Joulé is seeking an Administrative Assistant III to provide advanced administrative, organizational, and customer service support to departmental leadership and staff. The role involves managing confidential information, coordinating departmental operations, and ensuring compliance with regulatory and corporate requirements.

Responsibilities

Provide comprehensive administrative and clerical support to department managers and staff

Organize and maintain department files, records, and information distribution systems

Process and manage confidential and sensitive information in support of departmental operations

Compile, analyze, and summarize data; assist in preparing routine and special reports

Prepare correspondence, reports, and records with accuracy and adherence to established procedures

Maintain calendars and coordinate schedules for department leadership

Schedule meetings, reserve conference rooms, and prepare meeting materials; attend meetings to take minutes as needed

Coordinate travel arrangements and prepare materials for conferences and meetings

Support department phone coverage and message handling

Maintain inventory of office supplies and coordinate replenishment

Coordinate onboarding activities for new department employees

Prepare and submit expense reports

Ensure strict adherence to FDA documentation requirements and departmental procedures

Support compliance with corporate safety policies and ISO 14001 Environmental Management System requirements

Train entry-level administrative personnel

Perform complex and advanced administrative tasks as assigned

Qualification

Microsoft OfficeOffice managementAnalytical skillsOrganizational skillsCustomer serviceRegulatory environment experienceFDA documentation practicesIndependent work