Oak Grove Racing, Gaming & Hotel · 1 week ago
Administrative Coordinator
Oak Grove, KY
Full-time
Onsite
Mid Level
3+ years expOak Grove Racing, Gaming & Hotel is a newer facility located in Oak Grove, Kentucky, and they are seeking an Administrative Coordinator to support multiple departments. The role involves providing administrative, clerical, and management support services to the team, ensuring efficient operations and effective communication across various functions.
Gambling & Casinos
Responsibilities
Provide administrative support to the leadership team, including managing communications, organizing meetings, maintaining records/inventory, travel reservations, check requests and preparing reports
Assist in creating and finalizing forms for inventory
Create SOP’s according to the needs of departments and Human Resources
Assist with the interviewing process, including initiating phone screens for applicants and scheduling interviews
Ensure licensing is current for F&B locations and music rights and post as required
Update and maintain micros (POS system) and Oracle for all revenue centers
Work closely with vendors to consider new products to bring to management and set up vendors for ordering purposes
Ensure vendors provide support and materials as required and communicate to hospitality teams when there are gaps in performance. Reviews the pricing on variable items and advises management of cost increases that result in item changes or menu increases
Work closely with purchasing teams and vendors to set PAR levels and organize inventory for food and beverage operations
Handle ordering, receiving, and maintaining stock levels for supplies. Monitor pricing changes and inform management of necessary adjustments
Assist with scheduling and payroll of all team members
Build efficiency and effective responsiveness into existing operations
Direct phone calls and emails to corresponding manager(s) as needed
Assist with external communication efforts, community relations, and improving guest experiences. Ensure responses to guest inquiries and feedback are handled promptly
Perform cross-departmental work on a periodic basis (e.g., tracking exceptions, working Job Fairs for HR)
Manage vehicle registration renewals and facilitate payments for property vehicles
Lead or assist with special projects, events, and operational improvements, ensuring deadlines are met and details are managed efficiently
Qualification
Required
3+ years of experience as an administrative coordinator/assistant
Ability to quickly learn new tools and technologies
Ability to maintain high levels of confidentiality and integrity
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Ability to write and present information to management in a reasonable manner
Ability to read, analyze, and interpret common documentation
Ability to interpret a wide variety of instructions and deal with several variables
Able to obtain and maintain a valid Kentucky gaming/racing license
Preferred
Prior F&B experience strongly preferred
Training experience and the ability to speak effectively before groups of individuals are strongly preferred
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and database applications preferred
Company
Oak Grove Racing, Gaming & Hotel
Oak Grove Gaming is all kinds of awesome! Featuring over 1,200 winsational games, three savorific restaurants, cheerific bars, stylerific hotel, live and simulcast horse racing, RV Park, Race & Sports Book and more! There’s nothing quite like the atmosphere of our spacious gaming floor.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Danielle Robinson
HR Business Partner
Company data provided by crunchbase