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UW-Madison College of Letters & Science · 9 hours ago

Research Administrative Specialist

Madison, WI

Full-time

Onsite

Entry, Mid Level

$70K/yr - $80K/yr

2+ years exp

The UW-Madison College of Letters & Science is seeking a Divisional Research Administrative Specialist to provide essential research administration support for the Institute for Research on Poverty. The role involves managing research proposals, overseeing funding compliance, and collaborating with faculty and staff to facilitate effective research operations.

EducationHigher EducationTraining

No H1B

Responsibilities

Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

May identify funding opportunities and disseminate to principal investigators

Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup

Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

Maintains and monitors grants and contract budgets

Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

Qualification

Research administration experienceFunding mechanismsFinancial data analysisAutomated accounting systemsInterpersonal skillsOrganizational skillsCustomer service skillsCompliance knowledgeProcess improvementCommunication skillsProblem-solving skillsAttention to detail

Required

At least two years of experience in research administration

Experience in research administration at an institution of higher education

Knowledge of and experience working with federal and other research funding mechanisms

Experience interpreting and analyzing financial data and effectively communicating summarized results

Strong interpersonal, customer service and communication skills; experience identifying and solving problems using sound judgement and discretion while applying and interpreting laws, rules, policies, and procedures

Excellent administrative and organizational skills prioritizing and delegating tasks, managing competing deadlines, and paying attention to detail

Experience working with complex, automated accounting systems and processes

Associate's Degree or higher

Preferred

Three years or more experience in research administration

Knowledge of and experience with University of Wisconsin policies and related research administration and financial management systems

Experience working with systems such as: Enterprise Resource Planning (ERP)-like systems, like PeopleSoft or Workday, accounting systems, proposal routing systems like RAMP, and sponsor systems like grants.gov or eRA Commons

Experience offering guidance, outreach and monitoring for compliance regarding complex research admin and/or fiscal policies in higher education, government or other highly regulated settings

Familiarity with Uniform Guidance, UW research administration policy, and sponsor guidance like the NIH Grants Policy Statement and NSF PAPPG; familiarity with reading and interpreting calls for proposal

Experience with improving processes and/or managing change

Bachelor's degree or higher

Preferred focus in financial, project planning or related degree area