Columbia University · 1 week ago
Human Resources & Academic Affairs Generalist
New York, NY
Full-time
Onsite
Mid Level
$70K/yr - $80K/yr
3+ years expColumbia University is seeking a Human Resources & Academic Affairs Generalist to support the broad range of human resources and academic affairs functions for the ColumbiaDoctors Faculty Practice Organization and Primary Care. This role involves managing HR inquiries, coordinating recruitment and onboarding processes, and assisting in employee relations activities.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate
Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related transactions
Facilitate and coordinate leave requests in alignment with CU leave management processes and internal protocols, serving as the initial point of contact for leave management needs and escalating complex issues and cases to supervisor
Assist in the academic officer (re)appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re)appointments
Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers
Maintain up-to-date knowledge of HR practices and changing policies
Other duties as assigned within the scope of practice, training, and education
Responsible for successful recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date
Create job descriptions, post requisitions, and advertise, ensuring appropriate signature/authorization obtained
Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks, and draft offer letters
Coordinate onboarding meetings and itineraries, etc
Work with supervisor to coordinate immigration/visa paperwork and process, when needed
Process reclassifications/status changes
Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers
Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.), communicating information as appropriate
Maintain departmental personnel/medical files
Schedule and coordinate required trainings, prepare certificates of completion, and maintain and audit compliance records for required trainings for assigned employee populations
Work collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR, and the Office of Faculty Affairs to address & resolve employee changes & updates
Maintain up-to-date knowledge of HR practices and changing policies
Provide cross coverage for team members as needed
Qualification
Required
Bachelor's degree in business administration/human resources or related field required
Minimum of three years' work experience in Human Resources or an equivalent combination of education and experience
Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach
Demonstrated knowledge of employment/labor law, including FMLA
Must be able to multitask in a fast-paced office environment
Must possess a proven track record of initiative and ability to follow through on tasks
Must be detail-oriented with excellent organizational skills and flexible, with the ability to handle multiple projects under strict deadlines
Ability to maintain the highest levels of confidentiality and professionalism
Excellent communication skills, both verbal and in writing
Computer proficiency in Microsoft programs, including Word, Excel, and PowerPoint
Must successfully pass systems training requirements
Preferred
HR professional certification preferred (i.e., SHRM-CP, SHRM-SCP, HRCI, PHR, CHHR)
Experience in healthcare and/or academic environment preferred
PeopleSoft proficiency preferred
Previous Columbia University experience desired
Bilingual English/Spanish preferred
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
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