New Dominion Construction, LLC · 6 hours ago
Project Administrator
Dumfries, VA
Full-time
Onsite
Entry, Mid Level
2+ years expNew Dominion Construction, LLC is focused on delivering exceptional construction services, and they are seeking a Project Administrator to support the execution of construction projects, particularly those involving federal contracts. The role involves ensuring accurate documentation, regulatory compliance, and effective cross-team communication throughout the project lifecycle.
Building MaterialCivil EngineeringConstruction
No H1B
U.S. Citizen OnlyHiring Manager
NDC LLC
Responsibilities
Draft and manage execution of Subcontracts, Professional Service Agreements, Short Form Subcontracts, and Purchase Orders based on scopes, proposals, and Owner Contracts
Prepare and distribute subcontractor documentation packets (including SF1413s, COIs, W-9s, and SOVs); track submissions and follow up on outstanding documents
Ensure insurance certificates meet both company and contract requirements; monitor expirations and request updates accordingly
Create and maintain project-specific Onsite Trackers to cross-check weekly logs against submitted certified payrolls
Assist subcontractors and second-tier subcontractors in completing accurate certified payrolls
Submit certified payrolls into RMS and follow up on missing or incorrect documentation
Develop and update plans (APP, QCP, EPP, HAZCOM, Fire Prevention, etc.) in compliance with agency and contract requirements
Use tools like Gadzoom to generate Activity Hazard Analyses (AHAs)
Draft scopes of work based on the initial draft from the Project Manager
Update resumes, site maps, route plans, and other preconstruction documents
Create and format technical proposals, past performance narratives, and team resumes
Track Sources Sought notices, compile required documentation, and coordinate with executives for submission or Decline to Bid letters
Maintain organized submission trackers and digital folders. Coordinate bid, payment, and performance bonds with external surety; track status from request to delivery
Apply seals, file final documents, and ensure compliance with contract requirements
Submit and track insurance documents as required for contract execution
Maintain organized digital filing systems, review and format documents for compliance and clarity
Support project teams with document workflows in RMS, Procore, SharePoint, and other platforms
Initiate and monitor badge requests for employees and subcontractors; track status and communicate approvals or denials
Maintain spreadsheets for active/inactive badge status across installations
Act as liaison between PMs, superintendents, executives, and subcontractors to streamline communication
Provide deadline reminders, assist with company-wide administrative tasks, and educate internal staff on compliance processes
Assist project teams with project related tasks such as; loading project information into Procore / drawings / specifications / companies / users, processing – RFI’s, Submittals, Subcontract Change Orders (SCO’s), etc
Complete special projects and tasks as assigned by executives or PMs
Complete special administrative projects as needed
Other administrative duties based on business needs
Qualification
Required
Strong written and verbal communication skills
Excellent organization and time-management abilities
Proficiency in Microsoft Office, DocuSign, Dropbox, SharePoint
Minimum 2 years in construction or federal contract admin support
Must be able to get a background check and drug test
Must be eligible to work in the United States
Preferred
Experience with Procore or RMS
Knowledge of federal construction regulations (e.g., Davis-Bacon, FAR)
Associate's or Bachelor's degree in a relevant field
Company
New Dominion Construction, LLC
-Light Guage and Structural Metal Framing -Drywall Hanging and Finishing -Acoustical Ceiling Grid and Tile -Installation of Doors, Frames and Hardware -Rough Carpentry -Specialty Ceilings -Acoustical and Thermal Insulation -Prefab Drywall Assemblies -Demolition -Federal Government General Contracting - SBA 8(a) and HUBZone Certified
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Adrian Lawson
Co-Founder / President
Company data provided by crunchbase