Inside Higher Ed · 1 week ago
People & Culture (Human Resources) Staffing Specialist
Jackson, MI
Full-time
Onsite
Entry, Mid Level
2+ years expInside Higher Ed is seeking a People & Culture Staffing Specialist who will serve as the primary customer service contact regarding recruitment and onboarding of adjunct and student employees. This role involves providing comprehensive administrative support to HR operations and ensuring compliance with various guidelines and processes.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Provide comprehensive administrative support to day-to-day operations of HR, ensuring accuracy of processes, policies, and compliance with contract agreements
Coordinate all adjuncts, JC and Edustaff, employment files. Onboarding adjuncts, process all adjunct absence reports, stipends, additional hours, and non-classroom terms of assignment
Bi-weekly monitoring of adjunct load ensuring adjunct employees do not exceed allowable load levels
Work directly with Academic Deans, Hiring Managers, and Chief Academic Officer to ensure adjunct pools provide adequate resources to staff classes
Coordinate adjunct hiring fairs (virtual and in-person) throughout the year and prior to Fall and Spring terms. Meet with Deans and Hiring Managers to debrief on best practices after hiring fairs
Work with Academic Deans and Adjunct Hiring Manager to manage and maintain adjunct pools in the NEOED system. Additionally, training academic personnel on effective use of NEOED tool
In coordination with HR Director, maintain the system utilized to assure compliance with the Higher Learning Commission faculty qualification guidelines. Maintain faculty qualification information in the Colleague system including updating of licensing and credential expiration dates
JC liaison with Edustaff, third party payroll partner working with adjuncts, coaches, and on-call banquet employees
Manage Student Employment process for all campuses. Coordinate recruiting, supervisor communications, professional development, NEOGOV referrals, hiring, budget tracking, performance evaluations, raises and student employment termination. In collaboration with the Dean’s Office, coordinate student employee of the year process
Coordinate coaching positions, employment files, issue annual pay schedules for payroll for each coach, set up payment plan and track coaches and their sport’s seasons
Exercise individual judgment while dealing with potential or real troubles on own initiative and appropriately determining when to bring them to administrator’s attention
Coordinate Temporary Letter of Appointment requests, manage employment materials/files, set up web time reporting, and track each TLA start to finish
Assists with New Employee Orientation week on a monthly basis, providing presentations and back-up during absences and tours
Use Microsoft Office programs and know or learn how to efficiently use HR software packages. On a daily basis, this position will use Datatel and WEBI
In coordination with the HR Director, maintain the Human Resources Web Pages
Maintain the seniority list for both full and part-time Classified/Tech employees per the contract requirements
Cross trains with other HR team members to provide back-up support during peak times and absences
Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same
Perform other duties as assigned by the Human Resources Director
Qualification
Required
Bachelor's degree (BA) from four-year college or university in a related field; or Associate degree in a related field with two to four years human resources related experience and/or training; or equivalent combination of education and experience
Experience with Human Resources practices
Knowledge of AI and demonstrated willingness to grow professionally as AI tools develop
Working knowledge of Federal and State benefit related laws (i.e. HIPAA, FMLA, FSA, HSA, COBRA and Worker's Compensation)
Experience with maintaining employee records
Ability to maintain strict confidentiality and accuracy when handling sensitive information, records, and reports
Contract compliance, records management tracking, and reporting experience
Excellent interpersonal skills and strong organizational skills
Ability to manage several projects at once
Proficient in Microsoft Office, Outlook, Excel, PowerPoint, and Database management
Demonstrated success in a customer service environment
Preferred
Work as a team in an open office setting
Ability to adapt to changes in work environment, manage competing demands and deal with frequent changes, interruptions, or unexpected events
Excellent interpersonal, writing, and communication skills
Strong organizational skills
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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2025-05-03
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