UC San Diego Health · 23 hours ago
Administrative Analyst
San Diego, CA
Full-time
Onsite
Mid, Senior Level
$79K/yr - $111K/yr
7+ years expUC San Diego Health is a prominent institution focused on research and patient care, and they are seeking an Administrative Analyst for the Department of Medicine. The role involves providing operational support, managing financial transactions, and assisting with administrative activities within the divisions of the department.
Health Care
Responsibilities
Providing operational support for divisions in the Department of Medicine
Participating in strategic planning, resource management, and decision support efforts in partnership with division leaderships
Providing analytical, programmatic, administrative and fiscal support
Analyzing and reporting on divisions' finances and providing reports as needed
Processing financial and HR-related transactions (coordinate staff and faculty recruitments)
Supporting the academic file review process
Assisting with travels and expense reimbursements
Managing websites/social media
Providing administrative support to faculty
Managing division compliances
Managing administrative activities on a wide range of issues which are highly confidential and extremely sensitive
Independently evaluating and managing shifting priorities
Ensuring the efficient and effective functioning of the day-to-day activities of the divisions
Executing financial requests
Providing faculty compensation support
Managing events
Facilitating communications
Partnering with IT
Creating new workflows
Maintaining confidential personnel files
Independently responding to a variety of information requests and disseminating information through interpersonal, telephone and electronic communications
Routing calls, information/data requests, and issues to the appropriate personnel
Acting as a key liaison between Medicine and entities within and outside of UCSD
Managing special projects as they arise
Performing other duties as assigned
Using skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope
Performing short- and long-term planning for the organization
Demonstrating good judgment in selecting methods and techniques for obtaining solutions
Qualification
Required
Seven years of related experience, education/training, OR an Bachelor's degree in related area plus three years of related experience/training
Ability to use discretion and maintain confidentiality
Ability to update websites using University approved platforms
Solid organization skills and ability to multi-task with demanding timeframes
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
Solid knowledge of common University-specific computer application programs
Strong skills in short-term planning, analysis, problem-solving, and customer service
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees
Ability to use sound judgement in responding to issues and concerns
Technical/professional knowledge of the nonstandard aspects of administration
Preferred
Knowledge of general accounting and payroll policies
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management
Thorough knowledge of the Medicine clinical and academic activities
Company
UC San Diego Health
UC San Diego Health is the only academic health system in the San Diego region.
10001+ employees
H1B Sponsorship
UC San Diego Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (308)
2024 (261)
2023 (232)
2022 (223)
2021 (131)
2020 (105)
Funding
Current Stage
Late StageTotal Funding
$0.2MKey Investors
The Beryl InstituteThe Conrad Prebys Foundation
2025-10-31Grant
2023-06-26Grant· $0.2M
Leadership Team
Christian Dameff
Medical Director of Cybersecurity
Sandip Patel
Professor
Recent News
2025-11-08
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