City of Aurora · 1 day ago
Support Specialist Executive
Aurora, CO
Full-time
Onsite
Mid Level
$30.89/hr - $38.61/hr
3+ years expThe City of Aurora is seeking a Support Specialist Executive to provide high-level office and administrative support to law enforcement executives and senior leadership. This role involves coordinating travel arrangements, processing confidential information, and maintaining departmental documents, all while ensuring effective communication with key stakeholders.
GovernmentLaw EnforcementPublic Safety
Responsibilities
Prepares, issues, and monitors departmental documents requiring technical and advanced knowledge of departmental functions
Coordinates travel arrangements for Department personnel
Processes Department personnel orders
Administrative support to the Chiefs and Executive Staff
Processes confidential information
Maintains, tracks and reconciles monthly purchasing card transactions
Takes, prepares and distributes minutes of meetings
Schedules and maintains calendars of activities and meetings
Schedules conference rooms
Takes and transcribes dictation
Develops and maintains complex record keeping and reporting systems
Assists in researching, gathering, compiling and preparing a variety of materials for technical and analytical reports
Receives and responds to requests for information including Council and Management requests
Maintains, modifies, and updates database information for specialized departmental functions
Assists in preparations for department special events
Drafts, edits, proofreads and prepares correspondence
Creates reports, graphs, and presentations, some of which may be confidential
Provides additional complex administrative support
Additional duties as assigned
Qualification
Required
High school diploma or GED
3 years of executive level assistance experience including data entry and customer service experience
Satisfactory completion of the previous progressions
CCIC/NCIC Clearance
Notary Certificate
Driver's License
Defensive Driving completed through COA within 6 months of employment
Advanced Microsoft Office Suite
Apps Training
AIM training
Knowledge of office practices and procedures
Manual and computer filing systems
Advanced knowledge of business English, spelling and math
General office equipment, and personal computer with related software applications
Purchase Card Training
Efficiently and accurately key information using a keyboard and skills in performing data entry
Strong interpersonal and organizational skills
Composition grammar and spelling
Demonstrate proficiency in computer applications including word processing, spreadsheets, report generation and maintenance of databases
Establish and maintain effective working relationships with employees and citizens
Communicate effectively verbally and in writing
Understand oral and written instructions
Handle stressful situations with tact and diplomacy
Work well under pressure and meet deadlines with little supervision
Work independently
Maintain confidentiality
Understand, interpret, and apply department or division policy and procedures
Plan, organize, and prioritize work assignments
Preferred
Experience working in a judicial or law enforcement environment
Benefits
Competitive total compensation package
Well-Funded General Employees Retirement Plan
On-site fitness center and overall employee well-being programs
Internal educational programs to assist with career advancement
Access to innovation workspaces
Company
City of Aurora
City of Aurora is the governing body for ensuring well being of the citizens in the region.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.05MKey Investors
Consumer Product Safety Commission
2024-07-02Grant· $0.05M
Leadership Team
Tim McCain, CISM, CIPM
Chief Information Security Officer
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