Apply on Employer Site

University of California, Berkeley · 6 hours ago

NSSC Program Manager (4800C) - Nuclear Engineering

Berkeley, CA

Full-time

Onsite

Mid, Senior Level

$80K/yr - $120K/yr

The University of California, Berkeley is a world-leading institution known for its academic and research excellence. They are seeking a Program Manager to provide oversight and comprehensive administration over the operations of the Nuclear Science and Security Consortium, managing activities involving faculty and sub-recipient institutions.

Responsibilities

Independently manage all activities of the NSSC

Work with department for allocation of space for research experiments, student/visitor offices

Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology, or safety

Assists the NSSC Executive Team in complying with all agency reporting requirements, including notifying sub-recipient institution contacts of reporting requirements and gathering data, data distillation and visualization, and report preparation

Attends Executive meetings for the purpose of taking, creating and then distributing notes or minutes. Maintains databases and spreadsheets

Works closely with ERSO RSO to obtain necessary financial reports

Manages input needed for NSSC reports, including communicating and interacting effectively with NSSC faculty, students, and staff and establishing a process/timeline for getting all necessary material in time to meet deadlines

Interact with HR and Payroll services to verify student eligibility for fees/tuition, fellowship supplements, and determination of pay rates. Determine if there are restrictions regarding use of payroll funds, i.e., non-resident tuition and university fees, taking federal compliance regulations into consideration. Administer, prepare, and process travel arrangements for faculty, PostDocs, graduate students, visiting faculty/scholars, and others including expense reimbursements, lodging, parking, visits, and general scheduling while independently determine the appropriate account for expenses, ensuring compliance with agency’s U.S. Citizenship requirement

Maintain files and up-to-date information on UC and other agencies’ travel regulations and ensure compliance to all

Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc., for internal/external constituencies' review and decision-making

Provides office management services for the NSSC

Develops content and maintains UC Berkeley NSSC website; manage the evolution of the Consortium’s information technology infrastructure and all related problems and complexities, including updates to websites, maintenance of databases, and changes to mailing lists

Performs advanced word processing and graphic documentation, develops and designs presentations, prepares reports, memos, letters, newsletters, and electronic mail communications

Works closely with the ERSO Research Support Officers to coordinate proper programmatic charging of expenditures

Ensures compliance with U.S. Citizenship restriction clause in the Consortium’s terms and conditions

Identifies solutions or actions required to address problems or risks associated with NSSC technical work, finances or budgets, personnel, or facilities and equipment

Plans and administers all logistics for special events such as conferences, seminars, bootcamps, summer schools, and workshops, ensuring compliance with federal travel and entertainment guidelines and university policy

Coordinates, plans, and executes all research conferences and events, including off-site as well as on-site conferences, seminars, and workshops

Provides assistances to faculty members for meetings and conferences including making reservations, sending invitations, maintaining attendee lists photocopying, printing and distributing communications or meeting materials, arranging catering, making travel and parking reservations, and processing invoices and reimbursements

Estimate cost budget, administer payments for caterers, meeting rooms, rental equipment. Assists with public relations work including preparing mailings, gathering information and statistics, database entry, and online searches

Assist PIs with management of all personnel associated with research projects

Write letters confirming academic appointments for PostDocs and visiting scholars on behalf of faculty. Prepare recommendations and postings for graduate and undergraduate student fellowships

Meet with lab personnel as liaison for PIs to discuss potential conflicts with research activities, academics, or personal problems

Communicate consortium fellowship requirements and ensure students and postdocs meet the fellowship obligations

Coordinate with project technical and administrative staff for the procurement of equipment, supplies and services

Provide and manage purchasing support by ordering highly specialized equipment, supplies, services and repairs from outside vendors and campus units for an extremely technical group of active researchers

Solicit quotes, compare bids, and make recommendations according to specialized needs

Ensure specific equipment orders have been agency approved

Within framework of University purchasing policies and procedures, facilitate transactions and resolve procurement problems

Arrange for fabrication accounts with Equipment Management

Qualification

Program ManagementBudget ManagementEvent PlanningFinancial AnalysisHuman Resources ManagementWebsite DesignInterpersonal SkillsCommunication SkillsProblem-SolvingConfidentiality

Required

Bachelor's degree in related area and / or equivalent experience / training

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

Solid knowledge of common University-specific computer application programs

Ability to use discretion and maintain confidentiality

Strong skills in short-term planning, analysis, problem-solving, and customer service

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

Benefits

Eligible for full benefits

Company

University of California, Berkeley

Glassdoor4.3

A wellspring of innovation, the school occupies a 1,232-acre campus near downtown Berkeley.

Founded in 1868

Berkeley, CA, US

10001+ employees

http://berkeley.edu

H1B Sponsorship

University of California, Berkeley has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (218)

2024 (192)

2023 (184)

2022 (176)

2021 (138)

2020 (148)