CrossConnect Talent · 8 hours ago
Project Assistant
Kansas City, MO
Full-time
Onsite
Entry, Mid Level
3+ years expCrossConnect Talent is seeking a highly professional and detail-oriented Administrative Coordinator to support key company projects and executive leadership. The role involves managing complex workflows, providing executive support to Vice Presidents, and ensuring seamless office operations.
Staffing & Recruiting
Hiring Manager
Sydney D.
Responsibilities
Document Control: Maintain, organize, and archive project files and electronic mailboxes to ensure data integrity
Reporting: Track project lifecycles and generate comprehensive monthly progress reports for leadership
Technical Support: Manage project specifications, change orders, and finalizations; facilitate research and resolve project-related inquiries
Data Oversight: Utilize Microsoft Access and other tracking systems to store, retrieve, and manage critical project data
Executive Liaison: Provide high-level administrative presence while supporting two Vice Presidents in a fast-paced environment
Communications: Manage incoming calls, read and route correspondence, and draft professional memos, reports, and PowerPoint presentations
Meeting Management: Record and distribute minutes for Project Manager meetings; reserve conference rooms and coordinate with internal departments
Travel & Logistics: Coordinate complex travel arrangements and manage department calendars and rosters
Financial Admin: Collect and organize invoices/bills; manage weekly timecards for the team
Facilities Coordination: Order and maintain office supplies; arrange for equipment maintenance and setup
Event Logistics: Coordinate client and vendor luncheons, including catering set-up and breakdown
General Support: Oversee daily mail distribution, high-volume filing, and large-scale printing/mailing projects
Qualification
Required
3+ years of experience in an administrative role
Advanced MS Office skills
Exceptional interpersonal skills
High degree of discretion
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Access
Proven ability to multitask, prioritize deadlines, and maintain meticulous attention to detail
Preferred
Associate degree with 4+ years of clerical/admin experience
Bachelor's degree with 2+ years of clerical/admin experience
High School Diploma (or equivalent) with a minimum of 3 years of clerical/admin experience
Company
CrossConnect Talent
CrossConnect Talent is a national recruiting agency committed to connecting talent with opportunity.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase