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Bacardi · 9 hours ago

Human Resource Coordinator

Miami, FL

Full-time

Onsite

Entry Level

2+ years exp

Bacardi is a global leader in the spirits industry, and they are seeking a Human Resource Coordinator to support the Vice President of Human Resources. This role is essential for ensuring seamless HR operations, compliance, and enhancing the employee experience through various HR functions.

ManufacturingWine And Spirits

Culture & Values

Responsibilities

Act as the primary point of contact for the Vice President of Human Resources and the local HR team, ensuring seamless communication and coordination with internal and external stakeholders

Provide robust support for team meetings and talent programs (e.g., ALP), including planning agendas, preparing content and presentation materials, coordinating guest logistics, and managing accommodations (dinners, activities, etc.)

Serve as the centralized point of contact for scheduling, tracking workstreams, maintaining completion updates for HR initiatives and business requests

Manage complex calendar scheduling for the Vice President, including internal/external meetings, events, and travel itineraries; prepare and submit T&E expense reports

Responsible for coordinating the onboarding process, including completion of new hire paperwork, I-9 verification, processing employee information, and ensuring smooth communication between HR, managers, and new hires

Manage requests for equipment, credit cards, and facilities access to ensure new hires have all necessary tools and resources from day one

Support the offboarding process by preparing and distributing exit documentation and processing system terminations in coordination with HRBP and relevant teams

Manage all immigration-related processes, including preparation, tracking, and submission of visa documentation, vendor payment processing, and forecasting of the immigration program budget, ensuring compliance with legal and organizational standards

Monitor, track, and manage federal, state, and local employment law posters. Audit regularly to confirm compliance in all applicable jurisdictions, manage vendor relationships, and process associated invoices

Manage compliance training system, including tracking completion status, generating quarterly reports, and following up with employees and managers to ensure timely completion of required training

Support centralized tracking for compliance, budget files, and related documents, ensuring proper organization and accessibility for HRBP teams

Maintain accurate and organized employee records, including uploading documents to e-files and ensuring proper file management

Review HR dashboards and reports to identify U.S.-specific data points, distribute findings to HR Business Partners, and track follow-up actions as needed

Ensure all published HR policies and documents remain current by coordinating updates with content owners and managing timely publication on internal employee platforms

Assist HR Business Partners with employee data changes in Workday (e.g., salary changes, promotions, transfers, supervisor changes, title changes, terminations) during peak periods or as needed

Qualification

HR experienceImmigration processesMicrosoft Office SuiteCommunication skillsAttention to detailOrganizational skillsInterpersonal skillsAdaptabilityTeam collaboration