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City of Tamarac · 3 days ago

Procurement and Contracts Manager

Tamarac, FL

Full-time

Onsite

Senior Level

5+ years exp

The City of Tamarac is committed to public service and fostering a supportive workplace. They are seeking a Procurement and Contracts Manager to oversee procurement processes, manage staff, and ensure compliance with legal and ethical standards in contracting and purchasing.

Government

Comp. & Benefits

Responsibilities

Manages, provides guidance to, and reviews the work of staff to accomplish operational plans and results

Plans and oversees functional area workflow and time utilization of staff; assigns and communicates daily activities and deadlines to staff

Assesses, plans, and implements best practice standards and assures compliance with all regulatory and funding agencies; compiles and submits a variety of documents, data, and financial and statistical analyses and reports

Plans, directs, coordinates, and monitors programs, projects, and activities related to procurement and contracting events of the city; ensures all interests meet ethical and legal requirements of the city and external regulations

Manages the entire solicitation process; develops Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Letters of Interest (RLI), and other forms of solicitations as appropriate; determines and/or recommends appropriate insurance and bonding requirements for a wide variety of services and projects

Administers contracts, with assistance from the City Attorney, to ensure compliance with all legal requirements; works with departments regarding vendor and contractor compliance with specifications and scope of work

Controls construction and related supply and service contracts and franchise agreements; participates in the negotiation, modification, and termination of such contracts; performs cost analyses pertaining to construction activities and presents findings and recommendations to city leaders and officials

Provides technical expertise and formulates and implements policies and procedures regarding city procurement and contracts; interprets and directs the implementation of compliance activities regarding laws and procedures mandated by policy and ethical conduct

Manages vendor relationships, establishing and maintaining contact with vendors to remain informed of market conditions and new products; reviews renewable contracts and associated purchase orders; evaluates vendor performance

Coordinates cooperative purchasing programs and services internally and with external agencies; researches, analyzes, recommends and/or communicates cost avoidance and cost savings methods

Oversees the internal procurement activities of all city departments, including the distribution, storage, and disposal of materials, supplies, and equipment

Adheres to all city and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures

Maintains quality communication and interaction with all city personnel, representatives from external organizations, and the public to maintain good will toward the city and to project a positive city image

Demonstrates behaviors that support the City’s Vision and Values

Maintains on-call work availability as assigned, to prepare for, respond to, or recover from a hurricane, tropical weather event, or other emergency to meet the city’s obligation to remain operational before, during, and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the city and the residents because of the event

Reviews and evaluates work methods and procedures and meets with management staff to identify and resolve problems

Assesses and monitors workload; identifies opportunities for improvement and implements changes

Selects, trains, motivates, and evaluates staff; provides or coordinates staff training; works with staff to correct deficiencies; implements discipline procedures per established policies, procedures, and executive guidance

Oversees and participates in the development and administration of the departmental budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary

Qualification

Governmental purchasing experienceSupervisory experienceProcurement managementContract administrationAutomated procurement systemCertified Public Procurement OfficerNIGP Certified Procurement ProfessionalProfessionalismCommunication skillsTeamworkProblem-solving

Required

Bachelor's degree in business or public administration, or related field required

Five (5) years of progressively responsible governmental purchasing, including two (2) years in a supervisory role

Experience in construction and professional services procurement and using an automated procurement system

Valid State of Florida Driver License and the ability to travel independently from one city location to another or to offsite location/s

National Incident Management System (NIMS) training will be required (and sponsored) according to job duties and responsibilities

Designation as a Certified Public Procurement Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC) or a NIGP Certified Procurement Professional (NIGP-CPP) by the National Institute of Governmental Purchasing Certification Commission

Preferred

Three (3) years of supervisory experience and two (2) years of governmental purchasing experience preferably in the State of Florida applying related policies, procedures, laws, and practices

Designation as a Certified Public Procurement Officer (CPPO) by (UPPCC) or an NIGP Certified Procurement Professional by the National Institute of Governmental Purchasing Certification Commission

Designation as a Certified Professional Public Buyer (CPPB)