Nubble Site Solutions ยท 13 hours ago
Administrative Lead
York, ME
Full-time
Onsite
Entry, Mid Level
$20/hr - $40/hr
2+ years expNubble Site Solutions is a collection of small businesses based in Southern Maine that specializes in manufacturing and selling construction GPS and machine control solutions. They are seeking an experienced Lead Admin to oversee office administration, HR, and operations tasks while ensuring a positive office culture. The role involves managing accounting functions, office management, and implementing company policies and processes.
Construction
Responsibilities
Proficient in Quickbooks online and an understanding of basic accounting functions including expense tracking and asset and liability records
Experience in accounting that includes inventory assets is a plus
Ability to read and comprehend a P&L and Balance Sheet
Accurately reconcile all bank statements, credit card statements, and inventory assets on a monthly basis
Verify, enter, and approve all outgoing invoices and incoming payments
Accurately enter and record payroll on a biweekly basis
Manage calendars, meetings, travel arrangements, and executive support as needed
Facilitate and oversee all shipping (typically UPS) and receiving products
Post and monitor job ads, conduct interviews, and provide assessments and evaluation on potential hiring candidates
Onboard and welcome new employees and facilitate employee benefits
Enforce and implement all company policies
Update and circulate current and new company policies as needed
Implement tools, software, or workflows to improve productivity
Support special projects and company initiatives
Qualification
Required
MUST BE WILLING TO RELIABLY COMMUTE TO YORK, ME
2-5 years of administrative or office management experience
Strong organizational and time management skills
Excellent written and verbal communication
Proficient in Microsoft Office, Google Drive, and Quickbooks Online
Ability to manage and prioritize in a fast-paced environment
Proficient in Quickbooks online and an understanding of basic accounting functions including expense tracking and asset and liability records
Ability to read and comprehend a P&L and Balance Sheet
Accurately reconcile all bank statements, credit card statements, and inventory assets on a monthly basis
Verify, enter, and approve all outgoing invoices and incoming payments
Accurately enter and record payroll on a biweekly basis
Manage calendars, meetings, travel arrangements, and executive support as needed
Facilitate and oversee all shipping (typically UPS) and receiving products
Post and monitor job ads, conduct interviews, and provide assessments and evaluation on potential hiring candidates
Onboard and welcome new employees and facilitate employee benefits
Enforce and implement all company policies
Update and circulate current and new company policies as needed
Implement tools, software, or workflows to improve productivity
Support special projects and company initiatives
Preferred
Experience In management, supervising, or mentoring staff is a plus
Familiarity with the following systems is a plus Cin7 (inventory), Pipedrive (CRM), Tsheets (time tracking), Bangor Payroll
Benefits
401k and 401k matching
PTO
Health Insurance
Company
Nubble Site Solutions
With a combined 16+ years of experience, Chris Johnson and Evan Agren, established Nubble Site Solutions in 2013.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase