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Bel · 6 hours ago

Office Coordinator

Brookings, SD

Contract

Onsite

New Grad, Entry Level

Bel Brands USA is part of an international family company and is the world's third largest branded cheese company. The Office Coordinator directly supports the Director of Operations by performing a wide range of administrative duties and ensuring smooth communication within the company.

Food and BeverageManufacturing

Responsibilities

Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries

Maintains Director of Operations appointment schedule by planning, coordinating and scheduling meetings, conferences and teleconferences

Coordinates corporate domestic and international travel including arranging lodging and meeting accommodations

Develops and maintains a filing and retrieval system both paper and electronically

Publishes the plant monthly newsletter by gathering information, preparing and editing articles, designing graphic presentations, producing and distributing

Expertise in providing smooth communication and updates between the Director of Operations and internal company departments while demonstrating leadership to maintain credibility, trust and support with management and company staff

Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills and the knowledge to maintain a realistic balance among multiple priorities. Excellent attention to detail is a must

Highly resourceful and capable of working independently and with a team on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Strong ability to multitask and change direction at all times

Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, making adjustments to plans and keeping the Director of Operations informed at all times

Assist in coordinating the agenda/schedule of team meetings, organization and scheduling of meetings which will include research, gathering of information and preparing of presentations and materials. Records meeting notes as needed and records them for future reference. Coordinate and participate in the management team meetings and take ownership of handling action items and any follow-up needed. Coordination of events both on and off-site and assisting with plant-wide meetings and events

Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks and participating in professional societies

Follows all Good Manufacturing Practices as stated within the policy

Follows all Safety rules & procedures by working safely and ensuring safety of others

Follows all food safety procedures

Follows all environmental protocols as applicable

Follows all sanitation procedures and work instructions

Performs other miscellaneous duties as assigned

Qualification

Microsoft applicationsOrganizational skillsCommunication skillsInterpersonal skillsConfidential information handlingTime managementAttention to detailTeamworkProblem-solvingAdaptability

Required

High school diploma and/or equivalent years of experience

Excellent organizational and time management skills

Experience interacting with senior management

Advanced proficiency with the full suite of Microsoft applications (Word, Excel, PowerPoint, Outlook)

Very strong interpersonal skills and the ability to build relationships with all levels of management

Proven ability to handle confidential information with discretion, adaptable to various scenarios and handle sensitive issues with grace

Excellent communication skills – strong ability to communicate effectively with executives, peers, the public, and others via all means of communication including telephone, email, correspondence and in person

Strong work ethic with positive, up-beat attitude, with a friendly, approachable and helpful demeanor

Complete knowledge of formats for business letters, correspondence and reports

Precise use of English grammar, punctuation and spelling in written communications

Ability to work independently on assigned tasks as well as to accept direction on given assignments

Company

Bel

The Bel Group is a major player in the food industry through portions of dairy, fruit and plant-based products, and one of the world leaders in branded cheeses.

Founded in 1865