University of Massachusetts Dartmouth ยท 6 hours ago
Temporary Hire - Part-Time Benefits Assistant (Human Resources)
Dartmouth, MA
Part-time
Onsite
Mid Level
$28.21/hr - $30.77/hr
3+ years expThe University of Massachusetts Dartmouth is seeking a Human Resources Associate - Leave Specialist to provide administrative support to the Benefits Manager and the Human Resources Office. The role involves managing leave processes, ensuring compliance with regulations, and maintaining confidential records while promoting effective communication with various stakeholders.
Higher Education
Responsibilities
Supports and manages the Family Medical Leave Act (FMLA), Paid Family Medical Leave (PFML), and Employee Sick Leave Banks
Addresses inquiries related to attendance records, leave status, payroll issues, and benefits as necessary. Supplies required documentation from employee personnel files, attendance records, and other authorized sources to resolve issues through physical documentation or electronic means such as email and spreadsheets
Evaluate and approve leave requests in line with company policies and federal/state regulations, ensuring all necessary documentation is thorough and precise
Engages with employees to clarify leave entitlements, procedures, and required documentation, promoting understanding and transparency
Collaborates with the payroll department to ensure accurate monitoring and compensation for leave periods, including adjustments for partial leaves or return-to-work situations
Works with managers and HR to maintain appropriate staffing levels during employee absences, including arranging temporary replacements or reallocating workloads
Oversees ongoing leave cases, including long-term or intermittent leaves, to manage extensions, return-to-work processes, and compliance with relevant laws
Assists in investigating any disputes or grievances related to leave requests or denials, striving to resolve issues fairly and legally
Maintains confidentiality and manages records such as employee personnel files (both temporary and permanent), medical records, sick leave banks, and attendance logs
Operates in accordance with established University and departmental policies, as well as state and federal regulations
Provide support to the Benefits Manager and other functions within the Human Resources department
Carries out various clerical tasks for benefits programs, utilizing software tools such as Word, Excel, and databases to create letters, documents, and graphics, as well as performing filing duties
Qualification
Required
A minimum of three years of full-time or equivalent part-time experience in Human Resources or within a large organization is required
Previous experience in managing leave processes is essential
Familiarity with HRIS systems is necessary
Strong oral and written communication skills are a must
The candidate should be capable of working independently, demonstrating initiative, and exercising sound judgment
Discretion in handling confidential information is crucial
The ability to address sensitive employee matters professionally is required
Candidates must be adept at multi-tasking and managing competing deadlines effectively
A solid understanding of general office procedures is expected
Proficiency in performing mathematical calculations using formulas is necessary
The ability to follow both oral and written instructions is important
Candidates should be skilled in gathering information through record examination and individual inquiries
Maintaining accurate records is essential
The ability to interact tactfully with others is required
Establishing and maintaining positive working relationships is important
Candidates should demonstrate initiative and motivation
Collaboration and teamwork skills are essential
Providing high-quality customer service with prompt and accurate responses is expected
Meeting critical deadlines is a necessity
The ability to comprehend, interpret, and explain complex documents, including policy manuals, federal and state laws, and collective bargaining agreements, is required
Candidates must be able to manage stress and handle multiple tasks simultaneously while processing a significant volume of work with a high level of accuracy and attention to detail, even in a frequently interrupted environment
Exceptional attention to detail and the ability to audit written materials and the work of others are crucial
Strong computer skills, including proficiency in word processing, spreadsheet management, and database handling, are required, along with a willingness to learn special-purpose software programs
Preferred
PHR or SPHR certificate
Previous Human Resources experience in an institution of higher education or large corporation
Previous experience in leave and benefit administration
Working knowledge of federal/state labor laws and regulations
Company
University of Massachusetts Dartmouth
UMass Dartmouth is a national research university committed to academic excellence.
1001-5000 employees
H1B Sponsorship
University of Massachusetts Dartmouth has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (9)
2023 (3)
2022 (4)
2021 (4)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Christine Doyle
Interim CFO
David A. Gingerella, CPPO
Vice Chancellor of Administration & Finance / CFO
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