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Texas Health and Human Services · 4 days ago

Administrative Assistant III

Terrell, TX

Contract

Onsite

Entry, Mid Level

$2,953.25/mo - $4,365.66/mo

2+ years exp

Texas Health and Human Services Commission (HHSC) is dedicated to creating a positive impact in the lives of Texans. The Administrative Assistant III plays a vital role in supporting treatment teams by gathering and compiling information for treatment planning and ensuring that treatment/recovery plans are completed accurately and timely.

Health Care

No H1B

Responsibilities

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned

Collects, synthesizes, transcribes, and enters data into the medical record documenting all treatment recommendations agreed upon by treatment team members, patients, Local Mental Health Authorities, and relevant others (legally authorized representatives, family members, etc.) into a comprehensive individualized treatment/recovery plan for each person in service. Recovery plans demonstrate an understanding and appreciation of Person-Centered Recovery planning concepts and are written, as much as possible, in a way that reflects individual goals, strengths, preferences as well as person centered interventions that are tailored to specific individual needs/goals

Completes data entry into medical record (comprehensive treatment/recovery plans and plan updates). Entry of information is accurate and timely and reflects treatment goals, interventions, and staff assignments. Treatment/recovery plans entered in the electronic medical record reflect knowledge, understanding, and competency in relation to regulatory standards (Centers for Medicare and Medicaid Services-CMS and The Joint Commission-TJC) regarding the essential elements of a multidisciplinary treatment plan

Develops and maintains a tracking system to ensure that treatment/recovery plans for each individual in service are completed in a timely manner, are person specific, and are updated when changes are recommended by the treatment team

Performs administrative duties to include coordinating, scheduling, and attending treatment team meetings. Maintaining files (electronic and paper). Participates in all mandatory training as well as any required program or specific training to meet requirements and ensure skills and knowledge are maintained

Serves as a liaison/contact person for program staff, patients and centralized rehabilitation staff through direct communication and exchange of information to assure that patient's PCRP interventions are documented

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Qualification

Electronic Medical Record (EMR)Data entryPerson-Centered Recovery planningOffice practicesHIPAA knowledgeComputer proficiencyMulti-taskingTeam coordinationProfessional responsibilityCommunication skills

Required

Graduation from a standard senior high school or equivalent

At least two (2) years' experience in a professional support role

Knowledge of office practices and administrative procedures

Knowledge of HIPPA and confidentiality rules

Knowledge of the Electronic Medical Record (EMR)

Proficient knowledge and skills in computer use and the written language including spelling, punctuation, medical as well as psychiatric terminology

Skills in the use of standard office equipment and software

Ability to synthesize large amounts of information into a clearly written and concise document

Ability to coordinate team members so that plans and reviews are finalized according to policy

Ability to be productive and responsible in a professional environment

Ability to communicate effectively using both oral and written methods of communication

Ability to multi-task and work under pressure

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE)

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required