HR Green, Inc. · 1 week ago
Administrative Specialist II
Houston Energy Corridor, TX
Full-time
Onsite
Senior Level
5+ years expHR Green, Inc. is a leading player in the industry with a mission of building communities and improving lives. They are seeking an Administrative Specialist II to support their Houston Energy Corridor office by managing key administrative responsibilities, assisting project teams, and ensuring efficient office operations.
Civil Engineering
Responsibilities
Serve as the first point of contact for visitors, deliveries, and staff inquiries, creating a welcoming and professional office environment
Support daily office operations including mail, scanning, printing, document preparation, ordering supplies, and shared-space organization
Coordinate office events, team gatherings, and small celebrations
Provide administrative support to project managers including meeting minutes, formatting documents, bid tabs, and other administrative deliverables
Set up conference rooms, coordinate meeting needs, and ensure common areas remain organized and equipped
Interface with and provide support to high-level personnel including calendaring, expense tracking, and travel arrangements
Assist with IT hardware-related administrative tasks such as:
Tracking hardware orders as they're received, verifying order accuracy, location and end-user
Routing purchase requests and invoices for approval
Keeping organized documentation across spreadsheets and shared tools
Researching past invoices or order history when needed
Qualification
Required
5+ years of administrative support experience
Strong attention to detail and comfort managing information in spreadsheets or tracking systems
Clear and confident communication skills when working with internal stakeholders and external vendors
Advanced skills in Microsoft Office 365 with the ability to learn new systems
A proactive, organized, and dependable approach to managing multiple tasks and deadlines with minimal supervision
Ability to work fully onsite Monday–Friday in our Houston Energy Corridor office
Benefits
Employee ownership opportunities
Performance-based bonus program
Traditional and Roth 401(k) plans with immediate vesting of employer match
Tuition reimbursement for continued learning
Two days of paid volunteer time each year
Medical, dental, and vision insurance coverage
Parental leave
Fitness membership reimbursement
Ergonomic desk and office set-ups
Covered parking garage
Monthly office events, including game nights, holiday celebrations, charitable initiatives, and team offsites
Company
HR Green, Inc.
Founded in 1913, HR Green provides solutions that build communities and improve lives for our clients and the people they serve.
501-1000 employees
H1B Sponsorship
HR Green, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (2)
2023 (6)
2022 (3)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Jason Poppen
Chief Executive Officer & President
Adam Lemel, PHR
HR Business Partner II
Company data provided by crunchbase