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Highbar Physical Therapy · 18 hours ago

Full-Charge Bookkeeper

Providence, RI

Full-time

Onsite

Mid Level

3+ years exp

Highbar Physical Therapy is a leading outpatient physical therapy practice experiencing significant growth. The Full Charge Bookkeeper plays a key role in ensuring strong financial operations across Highbar, overseeing day-to-day accounting functions and supporting payroll and accounts payable processes.

FitnessHealth CareMedical

Responsibilities

Manage and maintain timely and accurate cash account records at all times. Includes posting of cash receipts and monthly bank reconciliations

Prepare sales tax returns and other required filings

Support monthly close activities, including journal entries, accruals, and preparation of financial schedules

Perform balance sheet reconciliations and maintain accurate supporting documentation

Assist with the preparation of monthly, quarterly, and annual financial reporting

Maintain general ledger accuracy and help identify and resolve discrepancies

Assist with payroll data entry, audit, and processing in partnership with the People Operations and Finance teams

Review payroll reports for accuracy prior to submission

Support the understanding and mapping of payroll processes for newly acquired practices

Manage the full AP cycle, including invoice intake, coding, approval routing, and payment processing

Maintain vendor records and ensure accurate W-9s, terms, and documentation

Reconcile AP statements and resolve vendor inquiries professionally and promptly

Monitor recurring payments, contracts, and deadlines to ensure timely and accurate disbursements

Partner with Finance and Operations to understand the financial and payroll workflows of newly acquired practices

Assist with transitioning vendors, updating billing information, and centralizing financial processes

Help establish consistent accounting standards for acquired clinics to ensure smooth alignment with Highbar’s systems

Maintain and improve accounting records in QuickBooks Online; ensure clean, organized, and audit-ready data

Build and refine Excel reports, trackers, and reconciliations; leverage advanced Excel skills to improve efficiency

Identify opportunities to streamline accounting processes and support scalable financial operations

Support preparation for audits, reviews, and compliance requirements

Qualification

Full-cycle bookkeepingQuickBooks OnlineAdvanced ExcelFinancial reportingAccounts payable managementOrganizational skillsCommunication skillsProblem-solving mindset