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Mariani Landscape · 4 days ago

Accounts Payable Specialist

Lake Bluff, IL

Full-time

Onsite

Mid Level

$25/hr - $29/hr

3+ years exp

Mariani Landscape is building the premier outdoor living company in the country and is seeking top talent to join their team as an Accounts Payable Specialist. This role involves managing and processing the company's invoices and payments to vendors, ensuring timely and accurate payments while maintaining accurate financial records.

HardwareProduct DesignWeb Design

Responsibilities

Invoice Processing: Receiving, verifying, and coding invoices, and ensuring accuracy of information. Obtaining proper approvals for all Accounts Payable transactions

Payment Preparation and Processing: Preparing and processing payments to vendors, including checks, electronic transfers, and other payment methods. Confirm subcontractor eligibility for payment

Account Reconciliation: Reconciling AP records with vendor statements and general ledger accounts to identify and resolve discrepancies

Record Keeping: Maintaining accurate and organized records of invoices, payments, and other AP-related transactions

Compliance: Ensuring compliance with company financial policies and procedures, as well as relevant legal and regulatory requirements. Paying special attention to taxability of purchases. Annual preparation of 1099’s

Vendor Communication: Communicating with Purchasing, Maintenance and Construction Admins regarding invoice issues, payment discrepancies, and other AP-related matters

Insurance and Bond Coordination: Ordering bonds and Certificates of Insurance in coordination with sales

Other Duties: May include other tasks as assigned, such as assisting with audits, providing back-up for other accounting functions, or developing and documenting AP procedures

Vendor Set-Up: Updating and adding new vendors and ensuring all proper documentation is in place (W-9’s, subcontractor agreements, Certificates of Insurance)

Qualification

Accounts Payable experienceAccounting software proficiencyMicrosoft 365 proficiencyERP systems experienceNet Suite experienceEffective prioritizationProblem-solving skillsVerbal communication skillsWritten communication skills