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Samaritas · 10 hours ago

Administrative Assistant

Ann Arbor, MI

Full-time

Onsite

Entry Level

$15.87/hr - $15.87/hr

2+ years exp

Samaritas is a Michigan-based human service organization that connects people with families and communities, empowering them to live their fullest life possible. The Administrative Assistant will assist the Property Manager with administrative functions, including lease compliance and the administration of a HUD funding program on-site.

Communities

Responsibilities

Perform a range of office and customer service functions in accordance with the Affordable Living property, the Affordable Living division and contractual requirements

Perform receptionist and clerical duties including but not limited to answering phones, sorting mail, faxing, scanning documents in computer, preparing resident correspondence, maintaining/inventorying supplies and making bank deposits

Assist with leasing functions including respond to inquiries, provide information, conduct apartment tours, assuring forms/applications are complete and accurate. Assist Property Manager with applicant background checks and welcoming residents to the community

Process HUD forms and rental payments utilizing program software; maintain appropriate records/files for resident leases and rent payments

Assist Manager in resolving resident concerns and complaints; maintain appropriate documentation and assure follow-up with resident

Maintain filing and organization relevant to office functions

Assist Manager in performing apartment inspections and move-ins

Manage calendars, schedule and coordinate meetings and appointments as necessary

Scan invoices and enter data into the voucher system for payment

Manage the property in the absence of the Property Manager for short periods of time

Qualification

Microsoft OfficeOffice administrationCustomer serviceHUD experienceRecord keepingBasic math skillsOrganizational skillsConfidentialityCommunication skills

Required

High school diploma or equivalent required; additional business courses preferred

Associates degree in business administration preferred

Minimum two years' experience in office administration, including record keeping, and bookkeeping

Ability to apply principles of commonsense

Ability to read, speak and write the English language with proper use of grammar, diction and style

Excellent customer service skills with the ability to communicate courteously, professionally, effectively and tactfully

Ability to operate office equipment (copier, scanner, fax & phone system and computer). Strong working knowledge of Microsoft Office Word, PowerPoint, Outlook; basic working knowledge of Excel

Ability and willingness to work with families, elderly and/or those who are disabled

Basic math skills in addition, subtraction, multiplication, division and percentages

Strong organizational skills

Ability to maintain confidentiality with personnel and resident information

Ability to attain basic knowledge of HUD Multi-family handbook and Section 8 housing within one year of employment

Ability to remain stationary for extended periods of time

Hand-eye coordination

Hand and finger dexterity

Near visual acuity

Ability to stoop, bend and lift arms over head

Ability to move freely about the office