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Pinnacle · 8 hours ago

Executive/Personal Assistant

Pasadena, TX (Office)

Full-time

Onsite

Mid Level

Pinnacle is focused on helping industrial facilities improve reliability performance. They are seeking an Executive/Personal Assistant to provide administrative support for executives, manage schedules, coordinate meetings, and handle a variety of clerical and personal assistance tasks.

AnalyticsIndustrial EngineeringMechanical EngineeringProject Management

No H1B

Responsibilities

Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office

Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time

Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask

Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change

Book and coordinate travel, domestic and international

Handle any personal tasks requested by each executive

Willingly take on any additional duties as requested, while seeking additional ways to make each executive’s life run smoother

Qualification

Executive Administrative AssistanceCalendar ManagementCommunicationClerical SkillsOffice Software ProficiencyTime ManagementHigh DiscretionProfessional DemeanorProblem-Solving

Required

Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously

Exceptional in personal demeanor and appearance

Strong Communication skills for liaising with internal and external stakeholders

Proficiency in calendar management and scheduling tasks

Proficiency in clerical skills, including organization, filing, and correspondence

Excellent time management and problem-solving abilities

High level of discretion and professional demeanor

Proficiency/advanced in standard office software and tools

Benefits

Health, vision, and dental insurance

Life insurance

401(k) matching

Paid time off (PTO)

Nine paid holidays

8 hours of volunteer paid time off (VPTO)

Maternity and parental leave

Onsite gym with full amenities

Walking workstations

Free parking

Mini mart/snack machines

Gourmet coffee machines

Multiple indoor and outdoor collaboration areas

Huddle rooms

Deep workspaces

Lactation facilities

Quarterly town hall and fellowships

Length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years)

Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support

Access to company technology stack of Microsoft Office 365 Suite and MS Teams

Comprehensive onboarding

On-demand training

Regular lunch and learns

Supervisor and accountability training

Leadership development programs

Continuous learning opportunities