Yale University · 1 day ago
Program Coordinator, Yale Regional Clubs
Chapel St, 1201
Full-time
Hybrid
Mid, Senior Level
6+ years expYale University is seeking a Program Coordinator for its Alumni Association, which is responsible for university-wide alumni relations programs. The role involves providing administrative and event support for regional Yale clubs, managing logistics for events, and ensuring effective communication and data maintenance.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems
Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts
Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission
Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases
Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work
Oversees, instructs, and coordinates activities of support staff
Ensure compliance with University, Federal, and State guidelines, rules, and regulations
May perform other duties as assigned
Qualification
Required
Strong interpersonal skills. Commitment to an inclusive workplace. Ability to work with sensitive information and maintain strict confidentiality
Strong oral and written communications skills, ensuring that communications are thorough, helpful, and reinforce YAA's mission. Ability to provide excellent customer service via phone, email, and in person
Demonstrated organizational skills with strong attention to detail, including analyzing information from disparate sources and synthesizing for independent decision-making
Demonstrated ability to prioritize work, juggle competing priorities, and meet deadlines. Ability to initiate and complete tasks with minimal supervision. Demonstrated ability to show initiative and to learn new skills. Ability to work collaboratively and contribute to team objectives
Advanced proficiency with Microsoft Office, particularly Excel. Ability to master and incorporate new IT tools, resources, and databases, such as Yale's alumni client relationship management database (Hopper), financial & HR system (Workday), and AI platforms
Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education
Preferred
Knowledge of the University's organization as well as YAA's primary alumni relations programs
Familiarity with Yale's alumni database (Hopper) or similar CRM data systems
Familiarity with social media in a professional environment and with graphics and design concepts and design software such as Canva
Benefits
Health Requirements
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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