UW School of Medicine and Public Health · 1 week ago
WPP Administrative Specialist
Madison, WI
Full-time
Hybrid
Entry Level
2+ years expThe UW School of Medicine and Public Health is seeking an Administrative Specialist for the Wisconsin Partnership Program (WPP). The role involves providing comprehensive administrative support, managing communication, coordinating meetings, and overseeing grants management processes to enhance the effectiveness of the program.
EducationHealth CareHigher EducationUniversities
No H1B
U.S. Citizen Only
Responsibilities
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
Serves on committees and attends meetings, representing the interests of the unit or program
Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Qualification
Required
Minimum two years of experience in administration, operations or office support
Demonstrated experience managing multiple professional calendars
Demonstrated experience scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar
Demonstrated experience managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows
Demonstrated experience processing payments, reimbursements or similar financial transactions in a timely manner
Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission
Demonstrated ability to manage multiple priorities and deadlines effectively
Strong written, verbal and interpersonal communication skills
Proven ability to work independently and adapt to changing priorities
Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint
Preferred
Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting
Experience with grants administration
Knowledge of or experience with Wisconsin's open meetings and public records laws requirements
Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP
Benefits
Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits
Company
UW School of Medicine and Public Health
UW School of Medicine and Public Health offers graduate programs, health professions programs, and innovative research. It is a sub-organization of University of Wisconsin-Madison.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Aisha Liebenow
HR Business Partner
Amanda Joncas, M.A.
Human Resources Business Partner
Recent News
2025-11-03
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