AllOne Health · 18 hours ago
Executive Administrative Assistant
Wilkes-Barre, PA
Full-time
Onsite
Mid Level
3+ years expAllOne Health is a leader in workplace behavioral health, dedicated to enhancing employee well-being. The Executive Administrative Assistant will ensure smooth operations and enhance executive productivity while managing administrative tasks across multiple departments.
FitnessHealth CareHospitalMedicalWellness
Responsibilities
Provide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office
Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments
Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents
Assist with board-related materials, confidential documents, and sensitive communications
Coordinate travel arrangements, itineraries, and expense reports for executives as needed
Always maintain discretion and handle confidential information with absolute professionalism
Serve as a central point of contact for the Wilkes-Barre office and support general office operations
Organize files, maintain records, and support compliance-related documentation
Support onboarding processes for new hires, including coordination of materials and scheduling required sessions
Assist with special projects, research assignments, and cross-department initiatives
Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials
Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary
Support executive signature processes and maintain logs for notarized or executed documents
Qualification
Required
3+ years of administrative or executive assistant experience (preferably supporting senior leadership)
Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness
Exceptional written and verbal communication skills
Highly organized with strong attention to detail and the ability to manage multiple priorities
Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored)
Must have a reliable vehicle and a valid driver's license
Running business-related errands, as needed. Mileage will be reimbursed
Ability to maintain strict confidentiality and professionalism
Preferred
Experience supporting multiple executives simultaneously
Background in healthcare, behavioral health, professional services, or corporate operations
Experience handling HR or finance-related administrative work
Benefits
Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance is available
Desirable work schedules
A generous amount of Paid Time Off
401(k) retirement program with a company match
Employee Assistance Program (EAP) benefits are available to you and your family
Company
AllOne Health
A Health Care Company.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Keith Wasley
President and CEO
Recent News
2026-01-07
2025-11-19
Company data provided by crunchbase